Project Coordinator Full-time Job
Administrative Jobs VancouverJob Details
The holder of this role will work with the local staff to help manage and coordinate our projects.. The focus of this position will be on assisting in the execution of projects through all phases, but particularly in the construction administration stage. A strong ability to support a team is required, as is the ability to interact and communicate with clients and contractors. Good writing skills, organization and fluency with software such as Excel, Newforma and Bluebeam are needed in this role; as is the initiative to continually improve and refine processes.
Location: Vancouver, BC
Key Responsibilities
Duties include, but are not limited to:
- Supporting Project Engineers and technical staff in delivering and managing projects including: setting up job plans and proposals; preparing contracts; reviewing client contracts, assisting in contract administration; scheduling meetings; preparing, tracking and distributing deliverables and submittals including RFP’s. Could include attending project sites.
- Coordinating internal and external deliverables with Contractors, Clients & Engineers
- Participating in building and developing Client and Contractor relationships.
- Functioning as prime contact for smaller scope projects. Independent coordination of smaller scale projects with internal & external individuals.
- Working with Accounts Payable/Receivable to ensure project approvals and additional charges are appropriately captured in fees. Assist in following up regarding overdue invoices.
- Assisting in preparing building permit packages and coordinating deliverables with the prime consultant;
- Supporting Project Engineers with general project related duties which could include resource planning (could include using resource planning software – Unanet), submitting expenses, scheduling and preparing for meetings, setting up travel plans.
- Managing internal information flow between work groups, teams and management.
- As a Project Coordinator, you would be expected from time to time to complete the tasks of a Project Administrator. In this regard you may also be expected to train and mentor PA’s.
Professional Qualifications
Education:
- Completion of a Degree/Diploma from a Post Secondary institution. Certificate/diploma from a project administration program is considered an asset
Experience:
- 4-6 years previous office experience, preferably in a busy professional environment such as engineering, construction, architectural or another project oriented environment
- Familiarity with the construction industry an asset
Skills:
- Commitment to client service with exceptional phone and email etiquette. Excellent written and verbal communication skills.
- Comfort with numbers and reconciling large budgets & invoice draws.
- Ability to take initiative with problem solving and “thinking outside the box”.
- Prioritization of competing deadlines/requests (internal and external), ability to multi-task and stay focused.
- Solid knowledge of database management & strong organizational skills.
- Intermediate to advanced skill levels with Microsoft Word, Excel, Adobe Acrobat, BlueBeam and Newforma.
- Focused attention on detail and accuracy.
- Fast learner with a desire to grow professionally and personally.
- Collaborative and communicative team player, but with ability to work independently under direction.
- Positive and respectful attitude.
Pay Transparency:
Pay transparency is an important aspect of RJC culture which supports a diverse, equitable and inclusive workplace. The base salary range for this role is 55,000 – 75,000 per year (dependent on skills and experience), plus a discretionary performance bonus and holiday bonus.
What can we offer you?
- An inspiring workplace that supports its people and recognizes great work
- Stimulating, challenging projects and development opportunities to help you grow your skills and career
- Being part of a supportive and inclusive network of people that help each other reach their goals
- A comprehensive financial rewards program that recognizes your success, including our performance based bonus system and eligibility for RJC’s share ownership program.
- An extensive and generous benefits package including a $1000 Health Care Spending Account
- An employee owned organization providing greater opportunity.
