The opportunity

The incumbent is responsible for a wide variety of administrative responsibilities to support the Chief Executive Officer (CEO) and one other executive (to be determined) in their daily affairs.

The role

• Provides advanced and confidential administrative support to the executives daily.
• Maintain a busy and ever-changing calendar with constant communication and follow-ups.
• Plans and coordinate meetings and conference calls.
• Manages incoming and outgoing email and phone communication; ensures timely flow of information to and from the executives.
• Organizes local and international travel arrangements, including but not limited to detailed plans, itineraries, and schedules.
• Manages relations internally and externally; act as both an ambassador and as a gatekeeper as the situation requires.
• Ensures follow-up on assigned files and/or mandates.
• Manages the executive budget, vendor creation, accruals and invoicing approval process. Manages expense reports of executives.
• Participates and supports with Board preparation, including revision of memos, presentations etc.
• Revises documents and presentations. Translates or coordinates translation when required.
• In partnership with HR and Communications, supports activities such as townhall organisation, onboarding of new executives, annual memos, etc.
• Collaborates on any ad-hoc relevant demand that may arise.  

What you bring to the role

• 10+ years’ experience as an Administrative or Executive Assistant; experience supporting an executive is a definite asset
• Organized with strong follow-up and priority management skills
• Resourceful with a strong ability to multitask
• Responsible, flexible, discreet (able to manage confidential and sensitive matters)

• Ability to work with constantly changing priorities
• Flexibility in the working hours, most notably during the weeks leading up to and including the Board Meetings
• Adaptability, maturity and open mindedness
• Autonomous with initiative and good judgement; ability to work with little to no supervision
• Excellent interpersonal and communication skills
• Fluent both in French and English. Spanish considered an asset
• Proficient in using the Microsoft suite

What's in it for you?

• Join one of the world’s most sustainably managed companies, dual-listed (NYSE and TSX) and with a market capitalization of over USD $5 billion
• Connect with leaders to help take your career to new heights.
• Join a collaborative work culture centered around values of empowerment, entrepreneurial spirit, and responsibility.
• Benefit from mentorship and development opportunities.
• Take advantage and have access of our competitive benefits packages.
• Access to a flexible work environment in certain locations.