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As an Administrative Assistant 2 in People & Equity Division, you will gain exposure to multiple areas of human resources, by providing essential administrative support to the Director, Business Services, Systems & Insight while coordinating various initiatives across multiple teams, aimed at enhancing the employee experience and journey at the City of Toronto. Your ability to multi-task, maintain complex schedules, manage logistics for a large team, while delivering excellent customer service, will set you up for success in this position.

By joining our team, you will work in the culture that emphasizes continuous learning and collaboration and champions equity, diversity, and respectful workplaces.

What You Will Do:

1. Manages administrative tasks associated with operation of large teams, including, but not limited to ordering equipment, onboarding/offboarding, tracking of budgets and expenditures, business-related expenses, events, and activities for the Section.
2. Proactively anticipates needs, planning ahead and determining next steps, and aware of diverse interests and conflicting priorities typical of a multi-stakeholder environment.
3. Manages a complex calendar, scheduling function and prioritization of time-sensitive matters while ensuring sensitive and confidential matters are approached with a high level of professionalism, flexibility, discretion, judgement, diplomacy and tact.
4. Ensures that the tracking and follow up of various requests are maintained and deadlines are met.
5. Prepares and processes various presentations, documents/statistical summaries/reports requiring the assessment and analysis of data. Drafts correspondences, letters and memoranda, and routes or answers correspondence.
6. Prepares and organizes materials prior to sign off, including checking work for accuracy and conformity with regulations, policies and procedures and corrects/resolves outstanding/incorrect items in preparation for approval.
7. Coordinates the development and preparation of summary notes, briefing materials and meeting agendas for the Director, Business Services, Systems & Insight.
8. Responds to enquiries and complaints from senior staff, the public, agencies, and other levels of government.
9. Takes/transcribed, maintains and distributes confidential meeting minutes.
10. Maintains awareness of other projects and initiatives within People & Equity Division, administrative systems, and procedures to provide effective administrative assistance.
11. Provides support in handling special projects.

What You Bring To The Role:

1. Post-secondary education in Business Administration, Human Resources or a related discipline and/or the equivalent combination of education and/or experience.
2. Considerable experience performing administrative support duties to senior management, handling a broad range of administrative matters and coordination.
3. Experience managing logistics for a team (including onboarding/offboarding staff, managing and tracking contracts, overseeing administration of budget).
4. Experience preparing confidential materials and information for management, with proven ability to handle sensitive issues and exercise independent judgment.
5. Considerable experience utilizing a variety of software packages, including advanced proficiency of Microsoft Office Suite (i.e. Word, Excel and Outlook or equivalent) to prepare correspondence, and create charts related to organizing, formatting, editing, and analyzing content.
6. Highly developed political acuity and interpersonal skills with the ability to communicate effectively, both orally and in writing, at all organizational levels, including the political level, with members of the public and external agencies.
7. Excellent organizational and time management skills, including attention to detail, and ability to set priorities, meet deadlines and deal with conflicting priorities and work demands.
8. Ability to work independently and effectively with minimal supervision, prioritizing work schedule, complete assigned duties within timelines, while being resourceful and adaptable, with a high degree of initiative.

Why You Will Love Working at The City: 

1. We recognize the need for flexibility and offer a hybrid working environment that will provide you with an appropriate work-life balance required to thrive in today’s fast paced world.
2. A strong benefits package which includes competitive salaries, vacation, and other unique offerings.
3. We offer an excellent defined benefit pension plan bringing added value to our overall compensation package through OMERS.
4. We support ongoing learning and development and offer educational opportunities with tuition subsidies.
5. Opportunities to join and take an active role with City’s Communities of Inclusions comprised of employees who share a common identity, lived experience and/or set of interest and support each other’s professional development, sense of belonging and promote a culture of inclusion. 

• Posting Period: 13-Oct-2024 to 18-Nov-2024
•  

Major Responsibilities:

• Performs assigned skilled and semi-skilled tasks in the installation, operation and repair of mechanical and electrical equipment and repairs required in connection with general building maintenance
• Operates a computerized Building Automation System (BAS) to manage/control Building Systems
• Performs general maintenance work in connection with mechanical and electrical equipment, building services and facilities
• Maintains a preventative maintenance program and records
• Operates air conditioning equipment including centrifugal chillers and cooling towers
• Performs plumbing repairs not requiring the services of a tradesman
• Effects minor repairs to building equipment and fixtures
• Performs related maintenance work as assigned including the use of ladders and scaffolding
• Assists tradesman as required
• Performs other related work as assigned
• May be required to work shifts (days, afternoons, midnights and weekends)

Key Qualifications:
Your application must describe your qualifications as they relate to:

1. Must have completed secondary school and possess a technician qualification in a building trade or equivalent combination of education and experience.
2. Experience in the maintenance and operation of large computerized commercial buildings.
3. Experience in air distribution systems as related to modern air conditioning systems.
4. Experience in the maintenance of pumps and large air handling equipment.
5. Must possess and be able to maintain a valid Province of Ontario Class “G” Driver’s License and must qualify for the City’s equipment operating permits and requirements.

You must also have:

• Thorough knowledge of the operation and maintenance of heating boilers, chemical treatment of chilled and hot water systems, building electrical systems, UPS power systems, fire safety equipment and fire suppression systems.
• Knowledge of automatic heating and cooling controls including pneumatic systems.
• An ability to read blueprints.
• An ability to read and perform tasks outlined in technical manuals and publications.
• An ability to maintain effective working relations with other staff.
• An ability to communicate effectively, both verbally and in writing.
• The ability to work all shifts for a 24/7 building operation.

The Opportunity:

Our pork processing plant in Brandon is currently seeking an enthusiastic, motivated, and energetic individual to join the Maple Leaf family.  Are you motivated, ready to be challenged and are driven to succeed in an environment that rewards success?  Get a fresh start with Maple Leaf Foods.

Any MLF team member interested in being considered for this role are encouraged to apply online by **. Applications received beyond that date are not guaranteed consideration.

Snapshot of a Day-in-the-Life:

• Our pork processing plant in Brandon is currently seeking an enthusiastic, motivated, and energetic individual to join the Maple Leaf family.  Are you motivated, ready to be challenged and are driven to succeed in an environment that rewards success?  Get a fresh start with Maple Leaf Foods.

What You’ll Bring:

• Red Seal Industrial Mechanic (Millwright) Certificate is required
• Minimum two years of experience as a Millwright, preferable in a food production facility
• Basic computer skills
• Strong communication skills
• Ability to work well in a team environment
• Highly motivated – able to work well with minimal supervision

What We Offer at Maple Leaf Foods:

• Being part of a high-performance, people-focused company that has an inspiring and unique vision to become the most sustainable protein company on earth, and a deep commitment to sustainable protein across North America.
• An inclusive company culture and a work environment that keeps our people safe, rewards excellence, and empowers everyone to learn and contribute their best.
• Competitive Health and Wellness benefits that offer flexibility to meet your individual or family needs, including programs focused on improving mental health and wellbeing. These benefits start on your first day of employment.
• Defined Contribution Pension Plan with company matching that starts on your first day of employment.
• Learning and development opportunities, including workshops, ‘speaker series’ events, and resources that allow you to develop your skills and progress your career.
• Comprehensive tuition reimbursement program that supports continuous learning and development of our team members through investment in eligible degrees, diplomas, professional certification, or trades programs.
• Supporting our deep commitment to community impact, we offer up to two paid days annually to volunteer at a cause of your choice.

The Opportunity:

As part of Maple Leaf Food’s Heritage team, the Team Leader will be responsible for material shipping, receiving and warehouse activities at the Heritage facility. This role will be responsible for shipping, receiving transportation, and warehousing related activities in Logistic areas of the plant, reporting to the Logistics Manager.

Any MLF team member interested in being considered for this role are encouraged to apply online by November 06. Applications received beyond that date are not guaranteed consideration.

Snapshot of a Day-in-the-Life:

• Responsible for the shipping activity for outbound finished goods
• Responsible for the receiving activity of all inbound materials
• Responsible for warehouse activities, communicates and documents transactions, including vendor damage claims
• Supervise outbound material movement to meet supply chain requirements including inventory accuracy, minimizing write-offs, and new product introductions
• Supervise dry goods, packaging, meat and finished good warehouse operators
• Manages the warehouse to meet housekeeping standards, including inventory control and management
• Responsible for ensuring all shipments, inbound and outbound, meet quality requirements including completion of all related paperwork
• Provides innovative solutions and continuous improvement initiatives to upgrade the department
• Maintain managed warehouse bin management, inventory control, and allergen management.
• Communicates effectively with transport dispatch, other plants, and third-party providers
• Act as single point of contact for employee issues and concerns and providing follow-up in a timely manner
• Conduct grievance, incident investigations, counseling, and discipline meetings
• Properly administering the Collective Agreement
• Accurate payroll processing
• Conduct communication, safety, and food safety meetings
• Audits processes: People System, FSQA, Reliability predictive practices
• Conduct daily team meetings to review FS/QA, People, Reliability and CI KPIs
• Develop Team Members through certification training and coaching, providing clear roles and consistent support and feedback for all employees
• Foster and maintain positive union and employee relations environment by treating all employees with respect, providing timely feedback and grievance resolution
• Ensures the compliance of all plant relevant policies, procedures, and standardized work methods
• Maintain a safe working environment and ensure continued compliance with the Occupational Health and Safety Act, JHSC recommendations or MOL work orders, Company Safety rules and Good Manufacturing Practices
• Perform accident investigation and take an active role in WSIB case management and ensuring early and safe return of injured workers to modified and/or productive duties
• Efficient warehouse flow
• Timely completion of shipping and receiving duties
• Timely execution of all warehouse pick and put away tasks
• Develop cross functional relationships with other groups in production, H&S, FSQA and reliability
• Shall demonstrate full commitment to the implementation of the requirements of the Global Standard for Food Safety and to processes which facilitate continual improvement of food safety and quality management.

What You’ll Bring:

• The successful candidate will possess a relevant post-secondary education
• Previous experience in a unionized food, dairy, beverage or packaged goods industry is a definite asset
• Ability to communicate and work with all relevant associates, stakeholders and resources in a frequently changing and challenging supply chain environment
• Strong analytical skills and detail oriented; strong organization skills with sound prioritizing abilities
• Strong computer skills related to MS Office (Excel, Word, Power Point, and Outlook)
• SAP knowledge is an asset
• 2-3 years’ experience in a shipping environment, preferably in a food, unionized environment

What We Offer at Maple Leaf Foods:

• Being part of a high-performance, people-focused company that has an inspiring and unique vision to become the most sustainable protein company on earth, and a deep commitment to sustainable protein across North America.
• An inclusive company culture and a work environment that keeps our people safe, rewards excellence, and empowers everyone to learn and contribute their best.
• Competitive Health and Wellness benefits that offer flexibility to meet your individual or family needs, including programs focused on improving mental health and wellbeing. These benefits start on your first day of employment.
• Defined Contribution Pension Plan with company matching that starts on your first day of employment.
• Learning and development opportunities, including workshops, ‘speaker series’ events, and resources that allow you to develop your skills and progress your career.
• Comprehensive tuition reimbursement program that supports continuous learning and development of our team members through investment in eligible degrees, diplomas, professional certification, or trades programs.
• Supporting our deep commitment to community impact, we offer up to two paid days annually to volunteer at a cause of your choice.

Classification: SEIU 333
Salary/Rate of pay: 21.503

Application deadline: Open Until filled 
Application requirements:

• Your up-to-date resume.
• We recommend you save a copy of the job posting for reference throughout the recruitment process.

Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canada’s population in our organization and fostering an environment where all employees can be their authentic selves, with equal opportunities to succeed and contribute.  

Salary/Rate of pay: $32.38

Application deadline: Until Filled 
Application requirements:

• Your up-to-date resume.
• We recommend you save a copy of the job posting for reference throughout the recruitment process.

Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canada’s population in our organization and fostering an environment where all employees can be their authentic selves, with equal opportunities to succeed and contribute.  

The primary role of the Administrative Receptionist is to ensure a positive first impression of CWB Financial Group.  Key responsibilities are to provide a professional and friendly front line reception experience to colleagues and guests over the phone and in person

The Administrative Receptionist will perform a variety of administrative duties, maintain databases and records, and will maintain positive relationships with the executive and staff, members of the Board, clients and third-party vendors.

Areas of focus

Reception:

• Greet and welcome guests in a friendly and professional manner.

• Manage incoming calls, triage inquiries, and transfer calls efficiently.

• Respond to client inquiries and handle complaints following established procedures.

• Manage meeting room bookings and maintain a tidy, organized reception area.

• Ensure availability of informational materials and refreshments for visitors.

• Train and supervise relief reception staff as needed.

Mail & Courier Support:

• Receive, sort, and distribute incoming and outgoing mail and couriers.

• Manage postage allocation and postage meter funds.

• Process shipping labels and manage fax communications.

• Track, scan, and arrange registered mail deliveries.

Administrative Support:

• Order and maintain office and kitchen supplies, ensuring stock levels are met.

• Process invoices and prepare payment instructions for Accounts Payable.

• Coordinate building and maintenance issues with Property Management.

• Update employee contact information and maintain access card inventory.

• Assist with office-related administrative tasks, such as meeting arrangements, document scanning, and filing.

• Participate in office committees and project teams as required.

Qualifications

• High School Diploma required; post-secondary education is a plus.

• Minimum 1 year of administrative experience, preferably with multiple phone lines and invoice processing.

• Proficiency in MS Office (Excel, Outlook, Word).

Skills & Competencies:

• Strong communication skills (verbal and written), with a polished, professional telephone manner.

• Excellent time management, organization, and multitasking abilities.

• Ability to work independently and make decisions with minimal supervision.

• Friendly, customer-focused attitude with the ability to handle high-pressure situations calmly.

• High attention to detail and strong problem-solving skills.

• Ability to handle sensitive and confidential information with discretion.

Working Conditions:

• Primarily office-based; ability to sit for extended periods.

• Occasional fluctuations in workload, requiring flexibility to meet deadlines.

Key Relationships:

• Internal: CWBFG employees, including senior executives.

• External: Clients and third-party vendors.

Impact:

• Individual contributor with no direct reports or signing authority.

• Works independently within established policies and procedures, exercising judgment as needed.

Why work with us?

Your success is our obsession! And our award-winning culture & benefits back it up.

Proudly recognized by Great Place to Work® in 2024 as one of Canada’s top 50 Best Workplaces & member of Waterstone Human Capital’s Most Admired Corporate CulturesTM Hall of Fame.

Wellness matters.

Career development. We commit to our employees’ development and help them reach their professional goals with:

• Organization wide coaching services

• Mentorship

• Education support & training programs

Bring your whole self to work. Inclusion is a journey requiring practice & experience to result in a powerful outcome. Your perspective matters & voice will be heard. Find community within the CWB family in our employee represented groups.

#LI-AL1

IND-AL

The Outside Sales Representative maintains strong customer relationships with existing customers while developing new customer potential by offering professional, effective and efficient solutions. The incumbent promotes and sells existing and new products to meet branch sales objectives and achieve sales results.

What’s in it for you?

• Full health care benefits starting day one. 
• Career development and training opportunities
• Comprehensive benefits with premiums fully paid for by the company for the “Core” package.
• Life insurance, disability and wellness programs
• Retirement savings programs including RRSP and DC pension with up to 5.25% employer contribution
• Paid vacation and sick time and day off on your birthday!
• Bonus programs that include annual performance and profit sharing
• Employee discounts on top brands of plumbing and HVAC/R products
• Education reimbursement for employees
• Employee referral program
• Safety shoe reimbursement

What you will do:

• Communicates with existing customers to secure continuing sales and maintain strong customer relationships;
• Optimizes the existing customer base by promoting and selling existing and new products and services to our customers;
• Offers professional, effective and efficient solutions to customer inquiries;
• Provide quotations, technical support, literature, and other support/materials for customers;
• Develops new customer potential by examining market opportunities and potential customer needs, tailoring products and services, and selling solutions to potential customers;
• Providing direction, training, coaching and leadership to branch employees;
• Communicates customer concerns on inventory and delivery so that customer loyalty is maintained and patterns continually evolve with customers changing requirements;
• Participates in setting branch sales objectives and is accountable for achieving sales results (revenue, gross margin, account targets and monthly sales quotas);
• Advises the branches of pricing competitiveness to achieve margin expectations while, at the same time, ensuring flexibility in gaining large volume and/or new customer accounts
• Pro-actively communicates with Branch management on all aspects of customer alliances ensuring customers and branch expectations are met in a manner consistent with contract terms and any issues are immediately addressed;
• Provides feedback and recommendations on new products, services, and market conditions to customers, and branch management
• Participates in trade shows, training and associated product meetings where appropriate

What you will bring:

• Experience or Post Secondary education in Business Administration or a related discipline
• A minimum of five (5) to seven (7) years experience in a similar role, preferably within the wholesale distribution industry
• Demonstrated ability to lead and build a successful team;
• Knowledge of Plumbing/HVAC industry products is required;
• Demonstrated sales and cold-calling experience, ideally within the industry;
• Consistently meeting deadlines within a fast paced work environment and works effectively within time constraints
• Strong ability to work independently to efficiently manage the assigned territory and accounts;
• Ability to develop and maintain strong relationships;
• Demonstrated initiative with the ability to work in a collaborative team based environment;
• Highly organized in prioritizing work and multi-tasking;

Each resume submitted gets individually reviewed by our team and retained for 24 months if other new and exciting opportunities arise that match your skills and qualifications. 

Please note: This position requires the result of a satisfactory criminal record check.  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position.

The Sales Manager is responsible for overseeing a range of sales activities, including managing contracts, leading direct sales efforts, and maintaining strong relationships with customers and vendors. This role also involves monitoring financial performance related to sales, supervising the sales team, and ensuring that sales goals are met. Additionally, the Sales Manager is tasked with preparing and delivering sales materials, as well as representing the company at exhibits, conferences, and other promotional events.

What’s in it for you?

• Regular business hours Monday to Friday
• Comprehensive benefits with premiums fully paid for by the company for the “Core” package starting the first day of employment.
• Career development and training opportunities
• Life insurance, disability and wellness program
• Retirement savings programs including RRSP and DC pension with up to 5.25% employer contribution
• Paid vacation and sick time and day off on your birthday!
• Bonus programs that include annual performance and profit sharing
• Employee discounts on top brands of plumbing and HVAC/R products
• Education reimbursement for employees
• Employee referral program
• Safety shoe reimbursement

What you will do:

• Oversee all sales activities, including direct sales, contract supervision, customer and vendor relations, and financial performance.
• Lead and monitor the sales team, ensuring alignment with company goals.
• Develop and deliver sales materials and attend promotional events.
• Cultivate positive relationships with major accounts, outlets, vendors, and distributors.
• Ensure accurate and timely completion of sales orders, quotes, and billing.
• Supervise and assess team performance, providing training, guidance, and leadership.
• Participate in the development of sales strategies, focusing on enhancing availability, visibility, and performance.
• Resolve customer issues and maintain high standards of service.
• Participate in budget planning and regularly monitor expenditures.
• Lead by example, ensuring adherence to company policies and values.
• Foster a positive work environment and provide support to staff.
• Ensure that sales team members are trained, motivated, and held accountable for meeting performance targets.
• Conduct employee performance reviews and assist in resolving operational issues.
• Encourage team collaboration and effective communication across departments.
• Conduct regular sales activities and meetings to ensure the team meets quarterly targets.
• Promote a positive customer experience, ensuring all interactions are respectful and professional.
• Ensure compliance with health and safety regulations and quality management systems.
• Address safety concerns, conduct site inspections, and participate in investigations as needed.
• Support the team in adhering to violence and harassment policies.
• Provide technical support to customers and sales teams.
• Work with senior management to address and resolve customer issues promptly.
• Collaborate with service and fabrication managers to develop preventative maintenance programs for customers.
• Ensure adequate training opportunities for the sales team and organize vendor-led sessions.
• Complete leadership training and facilitate internal training events for customers.
• Work closely with other departments to ensure smooth operations and resolve conflicts.
• Ensure sales team members provide sufficient information to support other departments in tasks like purchasing, shipping, and order fulfillment.

What you will bring:

• Post Secondary education is preferred, but a minimum of seven (7) to ten (10) year related experience is required, including a minimum of three (3) to five (5) years progressive sales experience, preferably within the pump and electric motor industry, or the equivalent combination of education and experience;
• Knowledge of Company product lines;
• Knowledgeable of the competition and aware of strategy and tactics;
• Proven ability to prepare and deliver professional documents and presentations to all levels of an organization.
• Excellent communication skills, both oral and written; Must be able to interact and communicate with individuals at all levels of the organization;
• Consistently meeting deadlines within a fast paced work environment and works effectively within time constraints;
• Strong analytical and problem-solving skills;
• Excellent interpersonal skills with demonstrated success working in a team environment;
• Proficient in MS Office, including Outlook, Teams, Excel, PowerPoint & Word.

Each resume submitted gets individually reviewed by our team and retained for 24 months if other new and exciting opportunities arise that match your skills and qualifications.

Please note: This position requires the result of a satisfactory criminal record check.  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position.