2778 Jobs Found
Client Service Representative Part-time Job
Customer Service TorontoJob Details
What you'll be doing
As a member of the Personal and Business Banking Team, you’ll work in a fast-paced Banking Center and use your knowledge of financial services products to help clients with their day-to-day banking needs. As a Client Service Representative, whether it’s answering questions, assisting with transactions, or proactively connecting clients with the right team members, you’ll be the first line of support as clients work towards their financial goals. You’re flexible to work our banking centre hours which may include evenings and weekends. To help deliver a great client experience, you’re flexible to work at multiple banking centres within a reasonable travel distance.
At CIBC we enable the work environment most optimal for you to thrive in your role. To successfully perform the work, you’ll be on-site full-time.
How you'll succeed
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Client engagement - Help clients manage their accounts and products. Focus on the client experience and make interactions meaningful. Connect clients to the right CIBC team members who can help them reach their goals.
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Problem solving - Listen, ask questions, and put yourself in the client’s shoes. Act like an owner by taking accountability for client issues, and know when to lean on others to create a better solution together.
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Leveraging technology - Become a technology expert. Share your knowledge by introducing clients to our mobile banking applications, helping them to better manage their banking needs.
Who you are
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You put our clients first. You engage with purpose to find the right solutions. You go the extra mile, because it’s the right thing to do.
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You’re goal oriented. You’re motivated by accomplishing your goals and delivering your best to make a difference.
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You’re passionate about people. You find meaning in relationships, and surround yourself with a diverse network of partners. You connect with others through respect and authenticity.
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You love to learn. You're passionate about growing your knowledge. You have a strong sense of curiosity.
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You engage with your heart and mind. You care about people and respect different perspectives. You listen to and learn from the experiences of others.
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Values matter to you. You bring your real self to work and you live our values - trust, teamwork, and accountability.
What CIBC Offers
At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.
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We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.
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Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.
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We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.
*Subject to plan and program terms and conditions
What you need to know
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CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact [email protected]
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You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.
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We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, French proficiency, MS Office). Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.
Job Location
Toronto-Keele and St. Clair
Employment Type
Regular
Weekly Hours
20
Skills
Client Issue Resolution, Client Service, Customer Experience (CX), Digital Literacy, Empathy, Financial Products, Interpersonal Communication, Standards Compliance, Transaction Services
Client Service Representative
CIBC
Toronto - 28.23kmCustomer Service Part-time
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IT Analyst Full-time Job
IT & Telecoms TorontoJob Details
Group Summary:
Job Responsibilities:
- Follows and supports Magna’s operating principles.
- Plans, designs, implements, monitors and administers the IT network Infrastructure.
- Conducts network hardware OS upgrades/firmware on all networking equipment.
- Conducts needs analysis and feasibility studies recommending appropriate hardware and circuit requirements
- Assess, test, and implement networking software/hardware on network routers and switches, utilizing various tools to protect and enhance network performance and stability
- Utilize change management software and workflow software that interfaces with Active Roles Server for user account administration activities.
- Modify Active Roles Server directly for group membership changes and other non-standard administration activities.
- Utilize a helpdesk ticket system to prioritize, track, and document all user account requests.
- Execute periodic reports showing account inactivity and follow security procedures to minimize associated risks.
- Participate in yearly Internal Audits by providing auditors change management documents for user account administration activities.
- Provide 1st level technical support for application software, computer hardware, network equipment, and other systems throughout the Enterprise as needed.
- Perform other duties as required.
Education And/or Experience:
- Completion of 3-year college diploma in Information Technology
- 5 years experience preferably within manufacturing environment
- Relevant industry certifications preferred (ITIL, CompTIA, CCNA, CCNP, MCITP)
Site Benefits:
- A great work experience with a diverse and dedicated workforce
- A strong focus on safety and health and wellness (fitness membership discounts)
- Five and a half (5.5.) paid personal days
- Competitive extended health benefits
- Group RRSP matching program
- Profit Sharing Plan
- Team appreciation lunches and events
- Education Reimbursement Program
- Continuous Improvement and Development Culture
Awareness, Unity, Empowerment:
Worker Type:
Regular / Permanent
Group:
Magna Mechatronics, Mirrors & Lighting
IT Analyst
Magna Exteriors
Toronto - 28.23kmIT & Telecoms Full-time
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Accounts Payable Coordinator Full-time Job
Financial Services MarkhamJob Details
Group Summary:
Job Responsibilities:
- Process wires and cheques including positive pay requirements
- Handle supplier inquiries including website set-up and transaction details
- Handle internal inquiries and transaction details on expenses, payments queries
- Investigate and resolve invoice discrepancies and payment issues
- Confirm and reconcile supplier balances on a periodic basis
- Prepare periodic payment forecast for cash flow reporting
- Review and reconcile monthly GRNI/POAI aging report with GL balances
- Prepare journal entries including accruals for month-end reporting
- Prepare GL account reconciliations including ageing analysis and reports
- Responsible for documentation requirements for Commodity Tax/HST audits
- Assist with month-end, quarter-end and year-end financial closes and reports
- Participate in internal and external audits
- Comply with SOX requirements and write procedures and policies as necessary
- Perform other duties as assigned by Assistant Controller
Key Qualifications/Requirements
Education
- Bachelor’s Degree in Accounting
Experience
- 3-5 years relevant AR experience
- Advanced Excel skills (i.e., pivot tables, lookups, and workbooks)
- Strong interpersonal and communication skills
- ERP system (J.D. Edwards SAP)
- Automotive experience is a plus
- OneStream experience is a plus
- Possess superior organizational and documentation skills, attention to detail and strong teamwork
- Excellent written and verbal communication skills
- Ability to work with minimal supervision
- Ability to work cooperatively and collaboratively with all levels of employees, management, and external suppliers
Awareness, Unity, Empowerment:
Worker Type:
Fixed Term (Fixed Term)
Group:
Magna Electronics
Accounts Payable Coordinator
Magna Exteriors
Markham - 45.36kmFinancial Services Full-time
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Part Time Security Guard - Government Site (Weekend Day Shift) Part-time Job
Security & Safety TorontoJob Details
We are seeking an experienced security guard for a part-time permanent position at our client's data centre location in North York, ON. We are looking for individuals with a high level of customer service and security experience. Priority to those with a strong customer service background.
We value diversity and inclusion and encourage all qualified people to apply.
https://www.securitas.ca/careers/security-guard
The posting will remain open until filled.
Position Overview:
Wages: $25.00/hr
Locations: North York (Weston and Finch)
Shifts: Saturday and Sunday 7AM-3PM
RESPONSIBILITIES:
- The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all the functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.
- The primary function of the screening guard is to ensure that only authorized equipment is allowed to enter or leave secure production areas in order to protect the data maintained inside. The screening guard reports to the assigned Shift Security Supervisor.
- Read, understand, and apply the latest version of the Security Operation Procedures (SOP), and other bulletins and communications with regards to the roles and responsibilities.
- Write, review and document Shift Activity Report (SAR).
- Conducts screening of all personnel entering or exiting a secure production area.
- Ensure compliance with all required screening procedures and policies.
- Identifies prohibited items and prevents them from being introduced or removed from a secure production area.
- Perform other duties as directed by the Shift Security Supervisor.
- Inquire with persons being screened for feedback on the screening process.
- Perform function checks on walk through metal detector (WTMD) and handheld metal detector (HHMD) at the beginning of each shift.
- Maintain Screening Checkpoints in accordance with the Screening SOP.
- Ensure proper screening procedures and techniques are utilized as per the Screening SOP.
- Interact effectively across diverse cultures.
- Monitor traffic flow of checkpoints and recommend staffing adjustments as necessary.
- Follow proper chain of command and procedures for all matters which require escalation.
- Escalate issue and/or violations to the Shift Security Supervisor.
QUALIFICATIONS:
- Valid Ontario Security License
- Valid First Aid and CPR Certificate
- Thorough understanding of security protocols and procedures including emergency response.
- 3 years of security experience or a combination of security and customer service experience.
- Eligibility for reliability clearances required.
Part Time Security Guard - Government Site (Weekend Day Shift)
Securitas Canada
Toronto - 28.23kmSecurity & Safety Part-time
25
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Administrative assistant Full-time Job
Administrative Jobs MarkhamJob Details
Overview
Languages
English
Education
- College/CEGEP
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Electronic scheduler
- MS Office
- Simply Accounting
- Adobe Acrobat Reader
- Google Drive
- Electronic mail
Additional information
Work conditions and physical capabilities
- Ability to work independently
- Attention to detail
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
Benefits
Other benefits
- Free parking available
How to apply
By email
How-to-apply instructions
Here is what you must include in your application:
- Cover letter
This job posting includes screening questions. Please answer the following questions when applying:
- Are you available for the advertised start date?
- Are you currently a student?
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- What is the highest level of study you have completed?
Administrative assistant
Card Transaction Services
Markham - 45.36kmAdministrative Jobs Full-time
26
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Field Sales Representative, Small Store Full-time Job
Sales & Retail BramptonJob Details
Facility Location: Brampton
Work Location - Scarborough
About This Opportunity
Coke Canada Bottling Sales Development Managers (SDM) are field sales representatives tasked with identifying and capitalizing on sales opportunities with a wide range of customers, including Convenience & Gas stores, Restaurants & Bars, and other Food Service / On Premise establishments. The SDM's primary goal is to drive profitable sales by deeply understanding the diverse channels and Coke Canada's beverage portfolio.
Coke Canada’s aim is to become our customers’ most valued supplier. The SDM plays a critical role in helping us achieve this goal, in many cases they will be the first point of contact for our customers. Developing strong, collaborative partnerships will be a priority.
Additionally, the SDM will play a pivotal role in expanding the customer base and driving business growth within their designated territory.
Responsibilities
- Collaborate with customers to develop customized business plans that support both the customer and Coke Canada’s objectives
- Drive revenue and profit growth through successful execution of customer promotional plans, incremental displays, and equipment placements aligned with business objectives
- Implement channel and customer promotions and programs based on national brand strategies
- Optimize face-to-face selling opportunities through proactive time and territory management
- Provide high-level customer service and promptly resolve issues
- Build or fill displays, sections, end caps, racks & coolers according to Coke Canada Bottling's standards and programs
- Identify and evaluate new business opportunities to support growth goals
- Capable of lifting, carrying, and positioning products up to 50lbs or 22kgs above shoulder height without assistance
Qualifications
- Must be 18 years of age and legally eligible to work
- Post-Secondary education, preferably in business related field or sufficient business experience in a similar role
- Minimum 2 years’ experience in a sales role preferable in consumer goods industry
- Experience in direct store delivery sales and major account management an asset
- Customer service oriented with the ability to handle multiple customer accounts
- Strong analytical, organizational, planning, verbal and written communications skills are a must
- Proficient using a variety of computer programs
- Must have a personal vehicle for use during working hours
- Must have current vehicle liability insurance
- Valid driver's license and driving record within MVR policy guidelines
Field Sales Representative, Small Store
Saputo Diary
BramptonSales & Retail Full-time
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Millwright Full-time Job
Maintenance & Repair GuelphJob Details
The Level 3 – Maintenance Fully Skilled (CofQ) position, under general supervision, will be responsible for performing maintenance and repair services of facility systems such as mechanical, electrical, and building systems. In addition, duties may increase in scope as skill set becomes more developed; primary emphasis is the performance of a variety of maintenance tasks rather than a high degree of skill in any particular trade.
Powering Vehicles, Motion, Work, and Lives since 1966.
Performance Expectations
· Establish and maintain maintenance standards and develop and recommend maintenance programs.
· Install new equipment using outside services if necessary.
· Maintain the equipment and facility through preventive/predictive maintenance program.
· Consults the work orders and personal log book for jobs to be done.
· Able to understand the amount of time that particular jobs require.
· Provide guidance in troubleshooting and repair using the most expedient and thorough methods.
· Inform appropriate personnel know of deficiency of stock parts.
· Keep equipment and facility in working condition for maximum uptime.
· Interpret and review schematic drawings of mechanical, structural, pneumatic and hydraulic systems to understand their operation and identify malfunctions.
· Use specialized measuring tools such as vernier calipers, micrometers, angle finders, feeler gauges and dial indicators.
· Evaluate condition of parts and equipment.
· Assess feasibility of designs for small modifications to equipment and machinery.
Credentials
· High School Diploma or equivalent general education.
· Certificate of qualifications or certificate in a related field or equivalent working experience (millwright preferred).
· Basic welding skill for millwright.
· Minimum two years previous related experience.
· Taken specific courses and knowledgeable in different controllers (i.e. Fanuc, Siemens).
· Fully capable of level “1” and “2” maintenance requirements.
· Fully skilled in one or more trades (CET or industrial electrician).
· Use computer-assisted design, manufacturing and machining, such as AutoCAD.
· Advanced knowledge in troubleshooting servo motors, drivers, encoders, etc.
· Able to read and understand all codes and regulations (Health and Safety, Electrical).
· Able to teach practices and procedures to co-workers, apprentices and clients.
Desired Characteristics
· Able to discuss work orders, equipment malfunctions and job task coordination with co-workers.
· Perform tasks independently under general direction.
· Able to work in a team setting when necessary to install and overhaul larger pieces of equipment and complete industrial systems.
· Maintain continuous learning by reading manuals and bulletins.
What Linamar Has To Offer
· Opportunities for career advancement.
· Community based outreach supporting both local and global initiatives and charities.
· Social committees and sports teams.
· Discounts for local vendors and events, including auto supplier discounts.
Millwright
Linamar Corporation Plc
Guelph - 42.01kmMaintenance & Repair Full-time
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Material Handler Full-time Job
General Category GuelphJob Details
You will play a key role in supporting our production and shipping team in a fast-paced work environment. Your function as a tow motor operator will be to support the production lines, load, unload and move materials as needed throughout the facility
Powering Vehicles, Motion, Work, and Lives since 1966.
About Linamar
Linamar Corporation is a Canadian global manufacturing company, offering stability and advancement opportunities.
We Offer
- Comprehensive Benefits and Pension Packages
- Career Advancement & Training Opportunities
- Shift Premiums & Production Bonus
- Personal Protective Equipment Allowance
Requirements
- Completion High School Diploma or equivalent
- Licensed to operate a tow motor and propane
- Good time management skills to prioritize assignments delegated by your Supervisor
- Experience is an asset
Why Linamar
- Opportunities to grow your career
- Community based outreach supporting both local and global initiatives and charities
- Social committees and sports teams
- Discounts for local vendors and events, including auto supplier discounts
Linamar is committed to promoting accessible recruitment as outlined in the Accessibility for Ontarians with Disabilities Act.
Material Handler
Linamar Corporation Plc
Guelph - 42.01kmGeneral Category Full-time
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Supervisor, Accounting Full-time Job
Financial Services GuelphJob Details
Coordinate and supervise the production of various financial statements and to ensure accuracy of all financial transactions. Responsible for directing an accounting associate. May participate in complex general accounting projects.
Responsibility
- Provide monthly and yearly comparative financial information to management for planning and to foster continuous improvements.
- Develop and maintain cost and profit estimates for new and existing product lines and generating monthly cost reports and trends.
- Maintain and make recommendations for an adequate information system to measure financial and operational results of the plant.
- Work closely with management in directing and controlling resources.
- Maintain and make recommendations regarding a system of internal control.
- To ensure that all positions reporting to the Accounting Supervisor are filled with the appropriate persons.
- To ensure that the company’s accounting computing needs including EDI are met on an ongoing basis.
- To ensure that statutory financial obligations including audit, tax and others are met.
- Government filings are completed on a timely and efficient manner.
- To be available for special corporate assignments as requested.
Academic/Educational Requirements
- A university degree in Business Administration, Accounting designation is required.
Required Skills/Experience
- Minimum of five years of experience in related field. Previous supervisory experience is an asset.
- Interpret tables, graphs with financial variables to keep track of financial data
- Forecast revenue amounts and analyze cost of goods and services
- Ability to identify training needs and train workers in job duties and company policies.
- Present financial information to managers and provide workers with instructions
- Ability to work as part of a team and interact with accountants and others
- Intermediate to advanced working knowledge of applicable software programs
- Engage in discussions with colleagues and co-workers and by reading legislation and international standards, accounting books, professional journals, and articles in publications such as the Canadian Institute of Chartered Accountants' newsletters.
What Linamar Has to Offer
- Competitive Compensation
- Employee Benefits package includes but not limited to, Drug, Dental & Vision etc.
- Opportunities for career advancement.
- Sustainability Counsel
- Community based outreach supporting both local and global initiatives and charities.
- Discounts for local vendors and events, including auto supplier discounts.
Supervisor, Accounting
Linamar Corporation Plc
Guelph - 42.01kmFinancial Services Full-time
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Software Developer (Reactjs/Nodejs) Full-time Job
IT & Telecoms TorontoJob Details
Contributes to the overall success of the Digital Banking Unit in Canada ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies, and procedures.
Is this role right for you? In this role, you will:
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Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
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Write well designed, testable, efficient code by using best software development practices.
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Gather and refine specifications and requirements based on technical needs.
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Create and maintain software documentation.
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Collaborate with the Scrum team to plan milestones, successfully execute software delivery, and escalate issues as needed.
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Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
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Actively pursues effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.
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Champions a high-performance environment and contributes to an inclusive work environment.
Do you have the skills that will enable you to succeed in this role? We'd love to work with you if you have:
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In depth knowledge of programming languages, frameworks, utilities, and other technologies used by the team (React & Node JS).
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3+ years hands-on experience with Reactjs & Nodejs
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Excellent communication skills with ability to influence decision making across stakeholders.
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Demonstrated ability to lead team members with differing opinions and levels of experience.
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Project management skills to map and execute short and long term plans for the team.
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Effective organization, planning, and time management skills.
What's in it for you?
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Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employee to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.
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Accessibility and Workplace Accommodations - We value the unique skills and experiences each individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove, and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.
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Upskilling through online courses, cross-functional development opportunities, and tuition assistance.
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Competitive Rewards program including bonus, flexible vacation, personal, sick days, and benefits will start on day one.
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Community Engagement - no matter where you choose to work from; we offer opportunities for community engagement & belonging with our multiple programs.
Work arrangements: Hybrid
Software Developer (Reactjs/Nodejs)
Scotiabank
Toronto - 28.23kmIT & Telecoms Full-time
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ScotiaMcLeod Administrative Associate - National Branch Full-time Job
Administrative Jobs TorontoJob Details
When you join ScotiaMcLeod, you’ll be empowered to deliver Enriched Thinking®, a unique approach that incorporates your client’s thinking, as well as our thinking, to drive results. You’ll work with a team of specialists to deliver a client-centric approach to wealth management, enabling you to consider all the facets of your client’s life, family and business. With a focus on total wealth planning, and wealth specialists to help you deliver on this unique value proposition, you’ll be enabling clients to see not just the big picture, but all the little ones too.
BRIEF INTRODUCTION
As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business.
IS THIS ROLE RIGHT FOR YOU
In the role you will:
- Ensure effective client administration by managing all administrative processes and escalations requiring investigation
- Consistently demonstrate high levels of client service by:
- supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
- responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
- Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
- Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts
- Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience
DO YOU HAVE THE SKILLS
We would love to work with you if you have:
- Experience in the securities industry
- Willingness to become duly registered as an Investment Representative (IR) with CIRO
- Excellent verbal and written communication
- Strong organizational skills
- Ability to take initiative, work independently and meet deadlines
- Meticulous attention to detail and excellent time management skills
- Exceptional client service skills
WHAT’S IN IT FOR YOU
- At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
- The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers.
- An organization committed to making a difference in our communities– for you and our clients.
- An inclusive working environment that encourages creativity, curiosity and celebrates success.
- Learning and Development – free access to Scotia Academy to upskill and develop your skills.
ScotiaMcLeod Administrative Associate - National Branch
Scotiabank
Toronto - 28.23kmAdministrative Jobs Full-time
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ADMINISTRATIVE ASSISTANT 2 Full-time Job
Administrative Jobs TorontoJob Details
- Job ID: 56355
- Job Category: Administrative
- Division & Section: Public Health, Communications
- Work Location: 61 Front St. W., Toronto, ON M5J 1E5 (Hybrid)
- Job Type & Duration: Full-time, 1 temporary (Approximately 18 month) vacancy
- Salary: $63,419.00 - $80,823.00
- Shift Information: Monday to Friday, 35 hours per week, 7 hours per day per week
- Affiliation: Non-Union
- Number of Positions Open: 1
- Posting Period: 08-May-2025 to 16-May-2025
Are you ready for your next career move? Are you a detail-oriented, organized individual who thrives in a challenging role? If so, consider this temporary, full-time opportunity of an Administrative Assistant 2 where you can further develop your career path and gain insight into the City's Public Health division and overall organization!
As the Administrative Assistant, you will be supporting the Director of Communications. In this role, you will use your administrative skills to deliver top-quality service and contribute to a positive team environment which values equity and inclusive behaviours. You will perform a variety of administrative functions, and actively contribute to achieving the mission, goals and objectives of Toronto Public Health.
Major Responsibilities:
Reporting to Director of Communications at Toronto Public Health, your primary responsibilities as Administrative Assistant 2 will vary but will include:
Office Administration
- Monitors and controls the workflow of the Directorate, ensuring adherence to relevant policies.
- Handles scheduling of appointments and ensures that the appropriate information is provided.
- Conducts background research and investigations, and retrieves information on various issues.
- Coordinates meetings, events and schedules.
- Takes/transcribes minutes at meetings, events, etc., as required.
- Maintains continuous awareness of municipal matters, departmental administrative systems and procedures, organization structures in the Division, and major activities in order to provide effective administrative assistance.
- Operates a variety of office equipment and computers, utilizing a variety of desktop applications and corporate systems.
- Checks work for accuracy and conformity with regulations, policies and procedures, and corrects/resolves outstanding/incorrect items prior to signature.
- Prepares and processes various documents/statistical summaries/reports requiring the assessment and analysis of data.
- May provide work direction and training to assigned staff.
Communications and Issues Management
- Screens, reviews and prioritizes incoming mail, processes correspondence, and initiates response.
- Liaises and exchanges information with all levels of staff, elected officials and the public.
- Ensures that the tracking and following up of requests are maintained and deadlines are met.
- Responds to enquiries and complaints from senior staff, the public, agencies, and other levels of government, utilizing in-depth knowledge of procedures, regulations, criteria, etc., and records detailed messages.
- Drafts correspondence, composes and types letters and memoranda, and routes or answers correspondence.
- Prepares presentation material utilizing appropriate layout and formatting.
Human Resources and Financial Management
- Exercises caution and discretion with confidential information (e.g., labour relations)
- Prepares correspondence, including that of a confidential nature.
- Assists with budget administration for the Unit.
Reporting and Record Keeping
- Coordinates and maintains a complex record/retrieval system.
- Manages the procurement of supplies and maintains inventories.
Council and Committee Agenda Management
- Prepares and organizes Council materials (including confidential and employment/labour relations matters), background, and briefing notes.
- Formats Committee reports.
Key Qualifications:
Your application for the role of Administrative Assistant 2 must describe your qualifications as they relate to:
- Considerable experience providing administrative support to senior leaders, handling a broad range of administrative matters, standard office practices and procedures.
- Considerable experience organizing and scheduling meetings, conferences and special events.
- Considerable experience in the preparation, drafting and editing of standard correspondence and reports, charts, tables and statements.
- Considerable experience utilizing a variety of software packages (e.g., Microsoft Word, Excel, PowerPoint, Outlook, etc.).
- Ability to work independently and in a team, in a politically sensitive environment, using sound judgement.
- Ability to prioritize multiple tasks and manage interruptions, assess situations to determine the importance, urgency and risks, and make clear decisions that are timely and in the best interests of the organization.
- Ability to deliver excellent customer service at all levels, including internal and external partners and stakeholders.
- Ability to research and prepare information in a timely manner.
- Strong analytical and problem-solving skills.
- Excellent organizational and time management skills, including attention to detail, and ability to set priorities, meet deadlines, deal with conflicting priorities and work effectively with minimal supervision,.
- Excellent communication skills, both orally and in writing, including a strong command of grammar and writing skills for the purpose of proofreading and editing.
- Resourcefulness, adaptability and a high degree of initiative.
- Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces.
ADMINISTRATIVE ASSISTANT 2
City Of Toronto
Toronto - 28.23kmAdministrative Jobs Full-time
63,419 - 80,823
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