All jobs in Administrative Jobs

What you will do:

• Review tender documents including specifications, drawings and addendums.
• Daily review of upcoming tenders and tracking job closing dates
• Prepare estimates based on contract bids, drawings and specifications
• Produce quotes for customers
• Responsible for completing the quote process which includes offering pricing terms according to established margins, sourcing of additional and comparable products.
• Prepare shop drawings/submittal packages on project quotes as requested by customers.
• Provide customers with accurate pricing and lead time/availability on quoted products as requested.
• Build and maintain relationships with new and existing affiliated suppliers/vendors required to support ongoing current costs as required for the quote process.
• Build and maintain relationships with new and existing customers by addressing inquiries concerning current quotes in progress and/or completed; in addition, with the intention of cultivating additional business.
• Complete assigned tasks in a timely manner.
• Perform accurate pipe and fitting take-offs for project planning and material estimation.
• Participate in assigned training opportunities.

What you will bring:

• Post-Secondary Education in Business Administration and/or Mechanical related discipline considered an asset
• Previous Inside Sales related industry experience preferred
• General computer skills including Microsoft Office required, knowledge of Syntax AS400 system would be an asset.
• High level of commitment to exceptional customer service.
• Demonstrated initiative with the ability to work independently as well as in a collaborative team-based environment.
• Highly organized in prioritizing work and multi-tasking on a regular basis

Each resume submitted gets individually reviewed by our team and retained for 24 months if other new and exciting opportunities arise that match your skills and qualifications.

Please note: This position requires the result of a satisfactory criminal record check.  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position.

Overview

This is a temporary, full-time position for 4-6 months.

Basic function:

• Perform operational and/or administrative duties of a complex nature requiring initiative and judgment.  

Tasks/ Responsibilities:

• Sort and merge documents, reports, etc.
• Edit and proofread
• Work under pressure
• Flexible
• Prepare, maintain, validate, input, and update data/files, records, documents, manuals, etc.
• Receive, index and revise manuals or data
• Prepare correspondence
• Receive and direct all incoming calls
• Provide assistance for outgoing calls, e.g. directory assistance, calling card
• Refer external customers to appropriate areas, e.g. departments, employees
• Assist other employees in the department
• Liaise with internal/external customers
• Research, resolve, and respond to internal/external customer issues and queries, verbally and/or in writing
• Work with minimal or no supervision
• Design, compose, format and produce correspondence, reports and documents using a variety of software applications
• Prepare third party billings
• Handle cash/cheques and related documentation
• Verify and process invoices, claims and/or expenses
• Coordinate and make necessary arrangements for presentations, seminars, training sessions, interviews, etc.
• Build, update and maintain schedules and staff rosters
• Organize and prioritize workload to meet deadlines
• Comply with Government Regulations, Company Policies, Collective Agreement and procedures
• Administer Collective Agreements
• Control distribution and maintain Company and technical publications
• Maintain a high level of accuracy
• Operate specific department/Company software programs
• Develop and maintain schedules
• Maintain confidentiality at all times
• Maintain and develop accurate maintenance and/or technical records
• Audit records
• Monitor equalization of overtime
• May be required to perform other related duties which do not affect the nature of the job

In addition to the above, may be required to perform the Tasks / Responsibilities as outlined in Assistant Coordinator Level. 

Your benefits

• As one of the leading employers in Canada, we like to ensure our employees are well rewarded with a range of benefits including:
  Air Canada staff love to travel, and we have one of the most generous employee travel programs in the industry. You will be eligible for travel privileges for yourself and other eligible persons once you’ve completed twenty-eight (28) weeks of service.
• We value your wellbeing which is why we offer a wide variety of benefit plans, including health and dental, for you and your family.
• Training and development tools to help unlock your full potential.

Qualifications

Education:

• High School graduation

Skills / Knowledge:

• Good interpersonal skills
• Good communication skills, both written and verbal
• Intermediate knowledge of Microsoft Office applications
• Proficiency in spelling, punctuation and grammar
• Knowledge of aircraft terminology
• Aptitude for math
• Aptitude for accuracy and detail

Experience:

• Minimum 2 years experience

Specific requirements:

• Some positions may require lifting and climbing
• Some positions require licenses, e.g. Driver’s, MOT, AVOP etc.
• Some positions may require shift work and/or work staggered starting and stopping times 
• Some positions may be exposed to weather conditions
• Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits/visas or other authorizations which may be required is the sole responsibly of the candidates applying for this position.

Linguistic Requirements

Priority will be given to candidates that are bilingual in English and French. Air Canada, operating in a global industry and serving customers from all over the world, strives to offer all of its customers a positive and memorable travel experience. 

• Posting Period: 21-Jan-2025 to 04-Feb-2025
•  

The City of Toronto’s Court Services Division is looking for a strategic and results-motivated leader to oversee the division’s strategic and business planning, service excellence, continuous improvement and transformational initiatives. Reporting to the Executive Director, Court Services, this role provides strategic guidance and leadership in financial management, HR planning, research, strategy and risk/performance management and Information technology.

This role offers an exciting opportunity to lead strategic transformation, drive business excellence, and shape the way we deliver Court and Tribunal Services to the public and our partners.

Specifically, you will:

Strategic Leadership & Transformation
Develop and implement functional policies and programs that drive significant improvements in business performance based on long-term divisional needs. Lead strategic planning, performance management, and change initiatives, ensuring continuous improvement and service excellence. Provide direction, tools, and processes to support divisional leadership in driving efficiency and effectiveness.

Team Leadership & Organizational Development
Oversee a diverse team, ensuring effective delegation of responsibilities and fostering a high-performance culture. Lead and motivate staff to uphold high-quality work standards, organizational performance, and continuous learning. Promote innovation and collaboration across departments.

Financial & Budget Management
Develop, recommend, and administer the divisional budget in alignment with the Executive Director’s financial plan. Ensure expenditures are controlled within approved budget limits. Lead financial planning, forecasting, and resource allocation, acting as the divisional lead for budget-related committees and Council processes. Provide strategic oversight of financial controls, financial modeling, and compliance with fiscal policies.

Labour Relations & Workforce Strategy
Ensure consistent implementation of corporate and divisional policies related to workforce planning, employee relations, and collective agreements. Provide guidance on complex labour relations matters, including dispute resolution, grievances, arbitration, and collective bargaining processes. Lead divisional planning for potential labour disruptions and workforce development initiatives.

Risk Management & Compliance
Oversee divisional risk management, ensuring compliance with Auditor General recommendations, financial and operational audits, and corporate policies. Investigate human rights complaints, conduct compliance audits, and collaborate with legal teams on disciplinary actions. Develop strategies to mitigate risks and enforce safety-related procedures, minimizing liabilities and ensuring a safe working environment.

Business Intelligence & Data Analytics
Lead the division’s business intelligence and analytics functions, driving data-informed decision-making, key performance indicator (KPI) development, and continuous improvement. Implement best practices in predictive analytics, performance measurement, and market forecasting to enhance divisional efficiency.

IT Strategy & Digital Transformation
Oversee the development and implementation of IT initiatives, improving customer service, business processes, and overall technology support. Collaborate with IT subject matter experts and corporate technology teams to ensure digital transformation aligns with divisional needs.

Policy Development & Process Improvement
Lead the development and implementation of policies, procedures, and operational changes to enhance divisional performance. Identify emerging issues and challenges, develop flexible solutions, and monitor implementation outcomes. Ensure compliance with corporate policies, Freedom of Information (FOI) requests, internal reviews, and regulatory requirements.

Stakeholder Engagement & Council Representation
Represent the division at Council meetings, Standing Committees, and Community Councils. Build strong relationships with Ward Councillors, external partners such as the provincial government, judiciary and enforcement agencies, and unions, ensuring timely responses to inquiries and policy matters. Prepare Council reports, financial assessments, and strategic recommendations.

Cross-Divisional Leadership & Corporate Initiatives
Lead major corporate and cross-divisional projects, ensuring alignment with strategic goals and best practices. Act as a key representative in corporate policy development, system enhancements, and service transformation initiatives. Collaborate with internal and external stakeholders to address complex service delivery challenges and drive impactful solutions.

Key Qualifications

To succeed in this role, you bring:

1. Strong understanding of justice administration.
2. Extensive experience in strategic planning, financial oversight, and business transformation within a complex organization.
3. Extensive experience leadership leading large teams, delegating responsibilities, and fostering a high-performance culture.
4. Considerable experience in budget management, financial forecasting, and risk management, with the ability to oversee large-scale financial operations.
5. In-depth knowledge of labour relations, workforce planning, and collective agreement administration within a unionized environment.
6. Proven ability to lead data-driven decision-making, performance measurement, and predictive analytics initiatives.
7. Experience developing and implementing transformation initiatives, and business process improvements.
8. Exceptional stakeholder management skills, with experience engaging with Councillors, government agencies, and community partners.
9. Strong understanding of compliance frameworks, including corporate policies, financial regulations, and risk mitigation strategies.
10. Excellent written and verbal communication skills, with the ability to prepare Council reports, policy documents, and executive briefings.

This position performs general administrative responsibilities including preparation of reports using various software packages, compilation of information from various sources, and handling small scale projects. He/She performs general office duties that may include word processing, data entry, auditing documents, answering phones, distributing mail, reserving conference rooms, coordinating meetings and other duties as assigned. This position may deal with confidential material on a regular basis.

Responsibilities:
Delivers outstanding customer service to walk-in customers and telephone inquiries.
Takes ownership of customer's shipping needs and offers viable solutions.
Takes action to learn all product and service offerings, alternative solutions, and industry trends.
Operates all equipment, software, and devices and trains others.
Maintains a clean, organized, and safe working environment.

Qualifications:
High school diploma , GED, or International equivalent
Strong computer skills, including Microsoft Office and Adobe Suites
Strong verbal and written communication skills
Ability to lift 40+ lbs./18+ kgs.

Hours of Service: 03:00PM - 08:00PM / Monday to Friday

This position troubleshoots and communicates documentation discrepancy issues with customers and foreign origins. This position audits commercial documents, applies harmonized tariff schedule codes for accurate duty assessments and ensures all federal requirements are met. This position handles general customs brokerage activities and general office and data entry tasks.

Responsibilities:

Preparation of customs entries and forwarding freight to designated locations. This may involve interface with international and domestic carriers, overseas offices, and importers.
Prepare Customs entries and follow-up with the clearance process on all entries prepared.
Communicate documentation discrepancies to client and supervisor.
Coordinate freight delivery to designated locations.
Resolve finance and accounting reconciliation exchange issues.
Responsible for filing entries to customs via GBS-CM in a timely and accurate manner.
Responsibilities may include scanning entries into the imaging system meeting allotted and sensitive time requirements.
Administrative responsibilities include preparation of reports/presentations and analysis using various software packages and databases.
Daily follow up on documentation discrepancy issues which requires the ability to troubleshoot and communicate effectively, both verbally and in writing with customers and foreign origins.
Establish and maintain client relationships.
Position may require a weekend schedule on a department rotation basis and not limited to working a holiday schedule based on the needs of the operation and requirements of the account.

Qualifications:

High school diploma, GED, or International equivalent
Basic knowledge of customs operations, laws and regulations, and other government departments
Basic computer skills
Basic understanding of HS system

Shift:
Permanent Full-time job (40 hrs per week)

Monday to Friday from 5 pm - 1:30 am (Evening shift)

We are seeking a highly organized and proactive Office Coordinator to provide administrative support to our Vice President and Executive Team.  This position is an office-based position Monday – Friday.   

A SNAPSHOT OF SOME OF THE EXCITING THINGS YOU WILL DO:

• Manage the overall office environment, ensuring that it is organized, professional and fully functional
• Coordinate:
  • Maple Leaf Agri Farms Lease Vehicle Program
  • Maple Leaf Agri Farms Telecommunication Program
  • Maple Leaf Agri Farms Employee Meat Program
  • The monthly Executive Meetings (including reports, presentations, scheduling)
  • Administer and coordinate the contract producer contracts
  • The Maple Leaf Donation Program
  • The Maple Leaf Agri Farms Swag Program
  • All Maple Leaf Agri Farms social events
  • The location lunches/events (i.e. Town Halls, BBQs)
  • Onsite/offsite meetings for Maple Leaf Agri Farms Team Members
• Assist with scheduling of travel arrangements for Team Members
• Provide support where needed for Travel & Expense
• Provide back-up coverage to main reception (i.e., lunches, breaks, absences)
• Create the monthly newsletter

The intent of this snapshot is to provide a representative summary of the major duties and responsibilities of this job.  The Office Coordinator will perform other related duties assigned.

WHAT YOU WILL BRING:

• Two years of related experience in office administration
• Business Administration Diploma considered an asset
• Must possess strong skills in:
  • • • • Interpersonal
        • Organizational
        • Attention to detail
        • Communication (written and oral)
        • Time management
• Proficiency in office software (Microsoft Office)
• Ability to work under pressure and handle several tasks simultaneously
• Ability to work independently and collaboratively in a fast-paced environment
• Valid class 5 driver’s license