All jobs within 50 km around Winnipeg in Administrative Jobs

We are seeking a highly organized and proactive Office Coordinator to provide administrative support to our Vice President and Executive Team.  This position is an office-based position Monday – Friday.   

A SNAPSHOT OF SOME OF THE EXCITING THINGS YOU WILL DO:

• Manage the overall office environment, ensuring that it is organized, professional and fully functional
• Coordinate:
  • Maple Leaf Agri Farms Lease Vehicle Program
  • Maple Leaf Agri Farms Telecommunication Program
  • Maple Leaf Agri Farms Employee Meat Program
  • The monthly Executive Meetings (including reports, presentations, scheduling)
  • Administer and coordinate the contract producer contracts
  • The Maple Leaf Donation Program
  • The Maple Leaf Agri Farms Swag Program
  • All Maple Leaf Agri Farms social events
  • The location lunches/events (i.e. Town Halls, BBQs)
  • Onsite/offsite meetings for Maple Leaf Agri Farms Team Members
• Assist with scheduling of travel arrangements for Team Members
• Provide support where needed for Travel & Expense
• Provide back-up coverage to main reception (i.e., lunches, breaks, absences)
• Create the monthly newsletter

The intent of this snapshot is to provide a representative summary of the major duties and responsibilities of this job.  The Office Coordinator will perform other related duties assigned.

WHAT YOU WILL BRING:

• Two years of related experience in office administration
• Business Administration Diploma considered an asset
• Must possess strong skills in:
  • • • • Interpersonal
        • Organizational
        • Attention to detail
        • Communication (written and oral)
        • Time management
• Proficiency in office software (Microsoft Office)
• Ability to work under pressure and handle several tasks simultaneously
• Ability to work independently and collaboratively in a fast-paced environment
• Valid class 5 driver’s license

This position provides customer service to internal and external customers. He/She enters data for order processing, document scanning, shipment routing, etc. This position problem-solves and maintains ongoing professional relationships with customers.

Responsibilities:

• Processes workforce management software exceptions.
• Completes and provides various reports and provides analysis as needed.
• Administers discretionary, vacation, and compensation day requests.
• Completes special projects and deployments, conducts research and analysis (e.g., daily, weekly and monthly reports), and performs process analysis and innovation.
• Ability to lift up to 70lbs without assistance.

Schedule:

• Monday to Friday (from 17:00 to 22:00, with flexibility in start and end time)
• Part-time (25 hours per week, with flexibility for more hours)

Qualifications:

• High school diploma, GED, or International equivalent
• Strong written and verbal communication skills
• Multi-tasking abilities
• Working knowledge of Microsoft Word, Excel, Access, and Outlook
• Willing to work flexible hours and overtime on occasion

Overview

As a Regional Coordinator you will contribute to the overall success of the Client Administrative Services Regional team, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives.  Ensures all activities conducted in compliance with governing regulations, internal policies, and procedures.

Is this role right for you? In this role you will:

• Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge.
• Maintain office systems including but not limited to network administration, telephone and voice mail programs, reference and product files, branch library and Product & Procedures manual. 
• Lead management of facilities operations as well as delivery and change management of facilities related changes. 
• Liaise with Facilities to support leasehold improvements, lease renewals and planned moves. 
• Perform reception duties including answering the telephone, greeting clients, managing incoming & outgoing mail & courier and booking client appointments.
• Complete regional reporting requests & data analysis.
• Manage regional administration tasks for GIC Maturity Report/Letter Generation, Cash Report Generation and SOTI.
• Coordinate and execute on a variety of regional initiatives including seminars, Client Forums and Professional Development Days and coordinate logistics as required. 
• Assist with branch compliance duties including maintaining the security checklist and Business Continuity Plan.
• Participate in various regional meetings and special projects.
• Liaise with external partners such as medical associations, accounting firms, etc. for regional projects. 
• Other administrative tasks.
• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Actively pursues effective and efficient operations of their respective areas in accordance with Scotiabank’s Values, its Code of Conduct, and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions, and conduct risk. 

The Must Haves:

• Community college diploma in Business Administration or equivalent. 
• Three+ years’ experience in an administrative or clerical position, preferably with a financial services company
• Working knowledge or RRSPs, RRIFs, mutual funds and client services would be an asset.  
• Excellent computer skills including MS Word, MS PowerPoint, and good understanding of current corporate applications. 

Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you have:

• Strong organizational skills. 
• Excellent communication skills. 
• Initiative and resourcefulness. 
• Ability to work effectively and collaboratively within a team. 
• Attention to detail. 
• Well-organized with high energy, effective communication skills  
• Enjoys a fast-paced environment and is highly professional.   
• Team player with a desire to consistently create a positive work environment

#LI-CB1

Location(s):  Canada : Manitoba : Winnipeg || Canada : Saskatchewan : Regina

The opportunity

Our Contract Administration Department is an integral part of our business and is accountable for providing critical core business/technical knowledge, problem resolution expertise and support throughout the life cycle of CWB National Leasing customer agreements.

Our Bilingual Collections Officers are the face and voice of CWB National leasing providing our “Customer First” approach to collections and negotiate equitable solutions to achieve the best possible outcome for both parties.

The day-to-day

• Respond to customer inquiries and concerns

• Secure payments in a professional, equitable and timely manner

• Work in partnership with clients to resolve disputes and negotiate best possible solutions

• Exercise discretion and respect the confidentiality of all customer and vendor transactions

• Manage customer files / make decisions with respect to file acceleration (next steps i.e. repossession, write off, legal action)

Foundational knowledge and experience to grow from

• Fluently bilingual (French and English).

• Minimum 2 years’ experience in: Administration or Client Services within Banking, Financial Services, Credit or Collections.

• Ability to accurately set up and clearly document payment arrangements.

• Capability to think proactively and resolve problems logically and efficiently.

• Keen attention to detail with proven experience maintaining accurate documentation.

• Ability to maintain a high level of confidentiality and thrive in a rapidly changing environment.

• Intermediate in MS Office and the ability to quickly learn other applications and programs.

• Working knowledge of compliance laws pertaining to Collections would be considered a strong asset.

Skills and competencies that will take you further

• Tech savvy. You love learning new software and strive to always make the best use of the tools you are given.

• Innovative thinker. You take pride in your strong detail orientation, but you can also strategize, and problem solve with the best of the best.

• Collaborative team player. You are a great teammate and see the value in working together to achieve common goals and strategic initiatives.

Put your career in drive with CWB National Leasing. Apply today.

Why work with us?

Your success is our obsession! And our award-winning culture & benefits back it up. 
 
Wellness matters. We offer an award-winning benefits package that includes:

• hybrid work environments

• everyday flexibility

• company-funded health coverage

• health care spending account

• a flexible wellness program

• generous time-away options to unplug, rest & recover.

Career development. We commit to our employees’ development and help them reach their professional goals with:

• organization wide coaching services

• mentorship

• education support & training programs.

Bring your whole self to work. Inclusion is a journey requiring practice & experience to result in a powerful outcome. Your perspective matters & voice will be heard. Find community within the CWB family in our employee represented groups.

Overview

Overview

The primary role of the Administrative Receptionist is to ensure a positive first impression of CWB Financial Group.  Key responsibilities are to provide a professional and friendly front line reception experience to colleagues and guests over the phone and in person

The Administrative Receptionist will perform a variety of administrative duties, maintain databases and records, and will maintain positive relationships with the executive and staff, members of the Board, clients and third-party vendors.

Areas of focus

Reception:

• Greet and welcome guests in a friendly and professional manner.

• Manage incoming calls, triage inquiries, and transfer calls efficiently.

• Respond to client inquiries and handle complaints following established procedures.

• Manage meeting room bookings and maintain a tidy, organized reception area.

• Ensure availability of informational materials and refreshments for visitors.

• Train and supervise relief reception staff as needed.

Mail & Courier Support:

• Receive, sort, and distribute incoming and outgoing mail and couriers.

• Manage postage allocation and postage meter funds.

• Process shipping labels and manage fax communications.

• Track, scan, and arrange registered mail deliveries.

Administrative Support:

• Order and maintain office and kitchen supplies, ensuring stock levels are met.

• Process invoices and prepare payment instructions for Accounts Payable.

• Coordinate building and maintenance issues with Property Management.

• Update employee contact information and maintain access card inventory.

• Assist with office-related administrative tasks, such as meeting arrangements, document scanning, and filing.

• Participate in office committees and project teams as required.

Qualifications

• High School Diploma required; post-secondary education is a plus.

• Minimum 1 year of administrative experience, preferably with multiple phone lines and invoice processing.

• Proficiency in MS Office (Excel, Outlook, Word).

Skills & Competencies:

• Strong communication skills (verbal and written), with a polished, professional telephone manner.

• Excellent time management, organization, and multitasking abilities.

• Ability to work independently and make decisions with minimal supervision.

• Friendly, customer-focused attitude with the ability to handle high-pressure situations calmly.

• High attention to detail and strong problem-solving skills.

• Ability to handle sensitive and confidential information with discretion.

Working Conditions:

• Primarily office-based; ability to sit for extended periods.

• Occasional fluctuations in workload, requiring flexibility to meet deadlines.

Key Relationships:

• Internal: CWBFG employees, including senior executives.

• External: Clients and third-party vendors.

Impact:

• Individual contributor with no direct reports or signing authority.

• Works independently within established policies and procedures, exercising judgment as needed.

Why work with us?

Your success is our obsession! And our award-winning culture & benefits back it up.

Proudly recognized by Great Place to Work® in 2024 as one of Canada’s top 50 Best Workplaces & member of Waterstone Human Capital’s Most Admired Corporate CulturesTM Hall of Fame.

Wellness matters.

Career development. We commit to our employees’ development and help them reach their professional goals with:

• Organization wide coaching services

• Mentorship

• Education support & training programs

Bring your whole self to work. Inclusion is a journey requiring practice & experience to result in a powerful outcome. Your perspective matters & voice will be heard. Find community within the CWB family in our employee represented groups.

#LI-AL1

IND-AL

As a Regional Coordinator you will contribute to the overall success of the Client Administrative Services Regional team, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives.  Ensures all activities conducted in compliance with governing regulations, internal policies, and procedures.

Is this role right for you? In this role you will:

• Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge.
• Maintain office systems including but not limited to network administration, telephone and voice mail programs, reference and product files, branch library and Product & Procedures manual. 
• Lead management of facilities operations as well as delivery and change management of facilities related changes. 
• Liaise with Facilities to support leasehold improvements, lease renewals and planned moves. 
• Perform reception duties including answering the telephone, greeting clients, managing incoming & outgoing mail & courier and booking client appointments.
• Complete regional reporting requests & data analysis.
• Manage regional administration tasks for GIC Maturity Report/Letter Generation, Cash Report Generation and SOTI.
• Coordinate and execute on a variety of regional initiatives including seminars, Client Forums and Professional Development Days and coordinate logistics as required. 
• Assist with branch compliance duties including maintaining the security checklist and Business Continuity Plan.
• Participate in various regional meetings and special projects.
• Liaise with external partners such as medical associations, accounting firms, etc. for regional projects. 
• Other administrative tasks.
• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Actively pursues effective and efficient operations of their respective areas in accordance with Scotiabank’s Values, its Code of Conduct, and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions, and conduct risk. 

The Must Haves:

• Community college diploma in Business Administration or equivalent. 
• Three+ years’ experience in an administrative or clerical position, preferably with a financial services company
• Working knowledge or RRSPs, RRIFs, mutual funds and client services would be an asset.  
• Excellent computer skills including MS Word, MS PowerPoint, and good understanding of current corporate applications. 

Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you have:

• Strong organizational skills. 
• Excellent communication skills. 
• Initiative and resourcefulness. 
• Ability to work effectively and collaboratively within a team. 
• Attention to detail. 
• Well-organized with high energy, effective communication skills  
• Enjoys a fast-paced environment and is highly professional.   
• Team player with a desire to consistently create a positive work environment

Location(s):  Canada : Manitoba : Winnipeg || Canada : Saskatchewan : Regina

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: Candidates should have experience of 1 to less than 2 years

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to arrange and co-ordinate seminars, conferences, etc., and plan and control budget and expenditures, supervise other workers and record and prepare minutes of meetings, seminars, and conferences
• The candidates should be able to determine and establish office procedures and routines, and plan, develop, and implement recruitment strategies
• The candidates should be able to schedule and confirm appointments, and answer telephone and relay telephone calls and messages, answer electronic enquiries and compile data, statistics, and other information, and advise senior management and order office supplies and maintain inventory
• The candidates should be able to organize staff consultation and grievance procedures, and greet people and direct them to contacts or service areas, and type and proofread correspondence, forms, and other documents, and provide customer service
• The candidates should be able to maintain and manage digital databases, and supervise office and volunteer staff, and assign, co-ordinate, and review projects and programs, and plan, organize, direct, control, and evaluate daily operations

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume, Job reference number, and Include this reference number in your application AA20240119) through the below-mentioned details

By email
jobwinnipeg09@gmail.com

The primary role of the Administrative Receptionist is to ensure a positive first impression of CWB Financial Group.  Key responsibilities are to provide a professional and friendly front line reception experience to colleagues and guests over the phone and in person

The Administrative Receptionist will perform a variety of administrative duties, maintain databases and records, and will maintain positive relationships with the executive and staff, members of the Board, clients and third-party vendors.

Areas of focus

Reception:

• Greet and welcome guests in a friendly and professional manner.

• Manage incoming calls, triage inquiries, and transfer calls efficiently.

• Respond to client inquiries and handle complaints following established procedures.

• Manage meeting room bookings and maintain a tidy, organized reception area.

• Ensure availability of informational materials and refreshments for visitors.

• Train and supervise relief reception staff as needed.

Mail & Courier Support:

• Receive, sort, and distribute incoming and outgoing mail and couriers.

• Manage postage allocation and postage meter funds.

• Process shipping labels and manage fax communications.

• Track, scan, and arrange registered mail deliveries.

Administrative Support:

• Order and maintain office and kitchen supplies, ensuring stock levels are met.

• Process invoices and prepare payment instructions for Accounts Payable.

• Coordinate building and maintenance issues with Property Management.

• Update employee contact information and maintain access card inventory.

• Assist with office-related administrative tasks, such as meeting arrangements, document scanning, and filing.

• Participate in office committees and project teams as required.

Qualifications

• High School Diploma required; post-secondary education is a plus.

• Minimum 1 year of administrative experience, preferably with multiple phone lines and invoice processing.

• Proficiency in MS Office (Excel, Outlook, Word).

Skills & Competencies:

• Strong communication skills (verbal and written), with a polished, professional telephone manner.

• Excellent time management, organization, and multitasking abilities.

• Ability to work independently and make decisions with minimal supervision.

• Friendly, customer-focused attitude with the ability to handle high-pressure situations calmly.

• High attention to detail and strong problem-solving skills.

• Ability to handle sensitive and confidential information with discretion.

Working Conditions:

• Primarily office-based; ability to sit for extended periods.

• Occasional fluctuations in workload, requiring flexibility to meet deadlines.

Key Relationships:

• Internal: CWBFG employees, including senior executives.

• External: Clients and third-party vendors.

Impact:

• Individual contributor with no direct reports or signing authority.

• Works independently within established policies and procedures, exercising judgment as needed.

Why work with us?

Your success is our obsession! And our award-winning culture & benefits back it up.

Proudly recognized by Great Place to Work® in 2024 as one of Canada’s top 50 Best Workplaces & member of Waterstone Human Capital’s Most Admired Corporate CulturesTM Hall of Fame.

Wellness matters. We offer an award-winning benefits package that includes:

• Generous company-funded health coverage

• Health care spending account

• A flexible wellness program

• generous time-away options to unplug, rest & recover

Career development. We commit to our employees’ development and help them reach their professional goals with:

• Organization wide coaching services

• Mentorship

• Education support & training programs

Bring your whole self to work. Inclusion is a journey requiring practice & experience to result in a powerful outcome. Your perspective matters & voice will be heard. Find community within the CWB family in our employee represented groups.

Closing Date:

* Position closes at 12:01am on the close date identified below.

09/19/2024