77 Jobs Found
Senior Administrative Assistant Full-time Job
Administrative Jobs CalgaryJob Details
WestJet is currently seeking a Senior Administrative Assistant to support two Vice Presidents & one Director: VP - Loyalty, VP - Experience Management and Director - Contact Centres. Reporting directly to the VP - Loyalty and providing administrative support to the VP Experience Management & Director – Contact Centres, this position deals with sensitive and confidential information and requires the ability to exercise considerable discretion and judgement in service of confidentiality.
The role entails constant multi-tasking and the need to make time-sensitive decisions regarding the management and distribution of internal and external materials. The workload is high volume and fast-paced and accuracy is vital in this environment.
The successful candidate will be passionate about airline operations and understands the vital role this team plays within WestJet’s world. There is a significant amount of exposure to sensitive and confidential information and as such, the ideal candidate will possess the ability to function in an extremely pragmatic fashion. There is a high volume of work with invoices and purchase orders involved with this role. A knowledge and understanding of accounting practices and procedures is an asset. Very strong attention to detail is a must.
Key Responsibilities (included but not limited to):
- Act as an ambassador to the VP offices, ensuring those engaging with it have a positive experience and work to positively influence the reputation of the VP office for internal and external guests
- Collaborate with other Sr. Administrative Assistants and the Executive Assistant team on meeting coordination with other members of the VP and EVP teams
- Provide the full spectrum of administrative support to the VPs, including managingcorrespondence, screening requests from internal and external parties,completing and approvingexpense reports,reconciling and processing/approval ofinvoices and purchase orders, and arranging travel, meetings and other required items
- Strategically manage the VPs’ calendars and schedules
- Research and profile external contacts to help the VPs prepare for engagements
- Prepare, edit, and coordinate concise and consistent correspondence, communications and presentations for the VPs
- Gather data from the VPs’ direct reports and coordinate necessary reporting
- Working collaboratively with relevant stakeholders,assist with drafting, collecting, and/or organizingaccurate presentations, reports and correspondence for the VPs to deliver to the Board and Committees, and to the Executive Leadership team
- Manage the team’s office supplies and spend to budget
- Assist with special projects as required, such as onboarding new employees, office space coordination, offsite meeting and event planning, etc.
- Play a critical ad hoc support role with assisting the VPs teams and emergency response team in emergency response situations
- Brief VPs on relevant issues and provide both VPs with reliable and timely advice, support and liaison services, allowing him/her to focus on the delivery of WestJet strategic priorities and goals
- Collaborate with Sr. Executive Assistant to department EVPs and provide backup coverage as required
- Other administrative duties as needed to support the People and Loyalty teams
Competencies:
Professionalism and Integrity
- Exercises a high degree of diplomacy and good judgment; maintains strict confidentiality; exercises considerable discretion and judgement identifies conflicts and resolves appropriately; provides a high level of customer service to internal and external stakeholders; holds themselves and others to high standards of quality; demonstrates consistency and reliability.
Communication
- Ability to communicate effectively with internal and external stakeholders at all levels is essential.
- Questions and explores fundamental assumptions in change efforts seeking deeper clarification to avoid inaccurate conclusions.
Prioritizes and Organizes
- Excellent time management and organizational skill set; follows up to ensure other people’s contributions are on schedule; anticipates problems and ensures contingency plans are available and actioned if needed; meets deadlines; highly detail-oriented with the ability to multi-task and manages time (both their own and the Executive(s)) effectively.
Experience and Qualifications:
- Office Management and / or Business Administration degree or diploma
- 3 to 5 years’, or more, experience in a senior administrative role, in an organization of similar scope, scale and complexity to WestJet
- Advanced knowledge and high proficiency in Outlook, Word, Teams, Power Point; and intermediate knowledge of Excel required
- Very organized, strong attention to detail and superb time management skills
- Highly experienced and able to provide financial support when it comes to dealing with vendor setups, purchase orders, contract tracking and follow up as well as, helping with financial overview
- Experience in dealing with confidential issues is required
- Strong written and oral communication skills required with proven experience in a guest service or service delivery environment dealing with problem resolution
- Must be able to proactively perform job functions, and review current processes to streamline and simplify processes
- Must be able to maintain composure and switch gears quickly and often, as the business needs dictate, without disruption to the tasks at hand
- Adaptable and able to take direction (sometimes little direction) and execute tasks in a timely manner
- Works well with all leadership styles and is a self-starter who requires minimal supervision
The benefits of being a WestJetter:
WestJet provides all WestJetters with a competitive total rewards package. On top of that, we offer:
- A fun and friendly culture with colleagues who work together to win
- Travel privileges for you and your family, effective from your start date
- Savings and Benefit programs that are flexible to meet your specific needs
Posting Close Date: 03/02/2025 (Please note the posting will close at 11:59pm MST)
Senior Administrative Assistant
WestJet Group Of Companies
Calgary - 36.41kmAdministrative Jobs Full-time
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Administrative assistant Full-time Job
Administrative Jobs CalgaryJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Plan and control budget and expenditures
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Assemble data and prepare periodic and special reports, manuals and correspondence
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Electronic scheduler
- MS Office
- Electronic mail
- Spreadsheet
Additional information
Work conditions and physical capabilities
- Fast-paced environment
- Attention to detail
- Repetitive tasks
Personal suitability
- Organized
- Team player
- Reliability
- Efficient interpersonal skills
12100 Macleod Trail SE Calgary, AB T2J 7G9
How to apply
By email
How-to-apply instructions
Here is what you must include in your application:
- Cover letter
Administrative assistant
Razors Edge Barber Shoppe
Calgary - 36.41kmAdministrative Jobs Full-time
26.41 - 29
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Administrative assistant Full-time Job
Administrative Jobs CalgaryJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Type and proofread correspondence, forms and other documents
Additional information
Work conditions and physical capabilities
- Attention to detail
Personal suitability
- Ability to multitask
How to apply
By email
Administrative assistant
Amplitude Development Ltd
Calgary - 36.41kmAdministrative Jobs Full-time
26
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Administrative assistant Full-time Job
Dream Touch Kitchen Cabinets Ltd.
Administrative Jobs CalgaryJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Relocation costs covered by employer
- Willing to relocate
Responsibilities
Tasks
- Plan and control budget and expenditures
- Supervise other workers
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Respond to employee questions and complaints
- Set up and maintain manual and computerized information filing systems
30 Skyview shores cres NE Calgary, AB T3N 0C4
How to apply
By email
Administrative assistant
Dream Touch Kitchen Cabinets Ltd.
Calgary - 36.41kmAdministrative Jobs Full-time
29.50
Learn More
Administrative assistant Full-time Job
Administrative Jobs CalgaryJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
Experience an asset
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Open and distribute mail and other materials
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Type and proofread correspondence, forms and other documents
Additional information
Work conditions and physical capabilities
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
Personal suitability
- Ability to multitask
- Team player
- Time management
- Quick learner
3258 4310 104 Avenue NE Calgary, AB T3N 1W3
How to apply
By email
Administrative assistant
PANNU SIKH TRANSPORT LTD.
Calgary - 36.41kmAdministrative Jobs Full-time
29.50
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Administrative assistant Full-time Job
Administrative Jobs CalgaryJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
Experience an asset
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Type and proofread correspondence, forms and other documents
Experience and specialization
Computer and technology knowledge
- Google Docs
- MS Excel
- MS Windows
- MS Word
- MS Office
Additional information
Work conditions and physical capabilities
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Accurate
- Client focus
- Reliability
How to apply
By email
Administrative assistant
ROAD HAWK TRUCKING LTD.
Calgary - 36.41kmAdministrative Jobs Full-time
28.85
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Administrative assistant Full-time Job
Administrative Jobs CalgaryJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the flow of information within the team
- Direct and control daily operations
- Evaluate daily operations
- Open and distribute mail and other materials
- Plan and organize daily operations
- Train staff
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Maintain and manage digital database
- Assign, co-ordinate and review projects and programs
- Plan, organize, direct, control and evaluate daily operations
Supervision
- 1 to 2 people
Experience and specialization
Computer and technology knowledge
- MS Office
Area of specialization
- Correspondence
- Business process management
Additional information
Security and safety
- Criminal record check
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
How to apply
By phone
780-689-3831 Between 09:00 a.m. and 11:00 a.m.
By mail
SW-34-64-19-4Athabasca County, ABT0A 0M0
How-to-apply instructions
Here is what you must include in your application:
- Cover letter
Administrative assistant
TRI-GEN GROUP LTD.
Calgary - 36.41kmAdministrative Jobs Full-time
25.50
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Administrative secretary Full-time Job
Administrative Jobs CalgaryJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Plan and control budget and expenditures
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Provide customer service
Experience and specialization
Computer and technology knowledge
- MS Office
Benefits
Other benefits
- Free parking available
How to apply
By email
How-to-apply instructions
Here is what you must include in your application:
- Cover letter
- Letter of recommendation
This job posting includes screening questions. Please answer the following questions when applying:
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
Administrative secretary
ALBERTA TREE FARMS
Calgary - 36.41kmAdministrative Jobs Full-time
30
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Administrative assistant Full-time Job
Administrative Jobs CalgaryJob Details
Location 3508 32 Ave NE suite 217 Calgary, AB T1Y 6J2
Workplace information On site
Salary 35.50 hourly / 30 to 40 hours per Week
Terms of employment Permanent employment / Full time
Starts as soon as possible
Vacancies 1 vacancy
Overview
Languages: English
Education: Secondary (high) school graduation certificate
Experience: 2 years to less than 3 years
On site: Work must be completed at the physical location. There is no option to work remotely.
Additional information
Personal suitability
Ability to multitask
Organized
Team player
Accurate
Job Requirements:
Tasks
Arrange and co-ordinate seminars, conferences, etc.
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
How to apply
Direct Apply
By Direct Apply
By email
[email protected]
By mail
3508 32 Ave NE suite 217
Calgary, AB
T1Y 6J2
Required languages: English
Education level: Secondary (high) school graduation certificate
Required skills: N/A
Closest intersection: N/A
Administrative assistant
City Nails & Spa
Calgary - 36.41kmAdministrative Jobs Full-time
35.50
Learn More
Office administrative assistant Full-time Job
Administrative Jobs CalgaryJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Transportation company
Budgetary responsibility
- 0 - $100,000
Responsibilities
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Advise senior management
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Negotiate collective agreements on behalf of employers or workers
- Organize staff consultation and grievance procedures
- Arrange travel, related itineraries and make reservations
- Perform data entry
- Maintain and manage digital database
- Assign, co-ordinate and review projects and programs
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS Windows
- MS Word
- MS Office
- Electronic mail
Benefits
Other benefits
- Free parking available
200 Norman Place Rocky View, AB T1X 0K7
How to apply
By email
Office administrative assistant
Pro-Formance Intermodel Inc
Calgary - 36.41kmAdministrative Jobs Full-time
30
Learn More
Administrative assistant Full-time Job
Administrative Jobs CalgaryJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Evaluate daily operations
- Open and distribute mail and other materials
- Plan and organize daily operations
- Supervise other workers
- Establish and implement policies and procedures
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage training and development strategies
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Type and proofread correspondence, forms and other documents
Additional information
Work conditions and physical capabilities
- Fast-paced environment
- Attention to detail
Personal suitability
- Ability to multitask
- Organized
- Time management
How to apply
By email
How-to-apply instructions
Here is what you must include in your application:
- Cover letter
Administrative assistant
Gill Concrete Pumping Ltd.
Calgary - 36.41kmAdministrative Jobs Full-time
29.50
Learn More
Office administrative assistant Full-time Job
Administrative Jobs CalgaryJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
7 months to less than 1 year
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Set up and maintain manual and computerized information filing systems
Experience and specialization
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Invoices
Additional information
Work conditions and physical capabilities
- Fast-paced environment
- Tight deadlines
- Attention to detail
- Repetitive tasks
Personal suitability
- Ability to multitask
- Flexibility
- Organized
- Client focus
- Reliability
How to apply
By mail
5- 4623 MANILLA RD SECALGARY, ABT2G 4B6
Office administrative assistant
SUNBLINDS YYC INC.
Calgary - 36.41kmAdministrative Jobs Full-time
26
Learn More
