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Administrative Assistant Full-time Job

Royal Bank Of Canada

Administrative Jobs   Pointe-Claire
Job Details

What is the opportunity?

RBC Dominion Securities is currently seeking an Administrative Assistant to join a dynamic advisory team specialized in providing wealth management services to a sophisticated clientele. You will participate in growing the business by providing exceptional and efficient service and by taking care of administrative duties related to client accounts and by responding to client inquiries.

 

What will you do?

  • Responsible for the professional and expeditious servicing of incoming telephone and email contacts from clients, advisors, and other internal and external partners
  • Support the Investment Advisors in general administrative duties in the management of client accounts
  • Support the Investment Advisors in the preparation of client reviews and presentations
  • Request information and documentation from clients in order to open accounts and keep client files up to date
  • Follow up on client trades to ensure proper settlement and delivery
  • Monitor all pending transfers to ensure completion on a timely basis

 

What do you need to succeed?
Must-have

  • Strong working knowledge of Microsoft 365 apps (Word, Excel, PowerPoint, and Outlook)
  • Meticulous attention to detail and excellent time management skills
  • Demonstrated skills in providing world-class client service that will come across as professional, warm, and friendly to our clients
  • Bilingualism (English and French) required in order to serve clients in the community with English speaking needs
  • Ability to work as part of a team

 

Nice-to-have

  • Canadian Securities Course (CSC) and Conduct and Practices Handbook Course (CPH), or obligation to successfully complete both courses within 12 months of start date
  • Knowledge of RBC Dominion Securities’ systems and procedures, an asset
  • Minimum of 2 years of experience in the securities industry or financial services sector

 

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

  • A comprehensive Total Rewards Program, including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
  • Leaders who support your development through coaching and managing opportunities
  • Ability to make a difference and lasting impact
  • Work in a dynamic, collaborative, progressive, and high-performing team
  • A world-class training program in financial services

 

 

Job Skills

 

 

 

Additional Job Details

Address:

755 BOUL ST JEAN:POINTE-CLAIRE

City:

POINTE-CLAIRE

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

Wealth Management

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2024-07-18

Application Deadline:

2024-08-02

Administrative Assistant

Royal Bank Of Canada
Pointe-Claire - 85.24km
  Administrative Jobs Full-time
What is the opportunity? RBC Dominion Securities is currently seeking an Administrative Assistant to join a dynamic advisory team specialized in providing wealth management service...
Learn More
Jul 19th, 2024 at 15:56

Security Analyst Full-time Job

Rogers Communications Inc

Security & Safety   Montréal
Job Details

12 months contract /Lawful Access Analyst

 

Ability to work various shifts inclucing midnight-8am,4pm-midnight, 8am-4pm) 

Prefered shift: 12:00am-8:00 am 


Imagine working for an exciting entrepreneurial company where employees are committed to meeting big challenges and making a real difference. That’s Rogers. A leading communications and media company where people come to do great work. Right now we are looking for talented individuals to join our winning team where you will have a chance to innovate, grow and to do what really matters.   Responsibilities Include:
•    Respond to Canadian law enforcement agency phone inquiries requesting assistance due to exigent (emergency) circumstances. 
•    Live answer all calls to determine the nature of the law enforcement inquiry and what is required from Rogers to assist law enforcement. 
•    Support 911 Public Safety Answering Points (PSAPs) across Canada by facilitating access to customer information under exigent circumstances.
•    Respond to all inquiries from law enforcement agencies pursuant to their criminal investigations as per departmental procedures. 
•    Analyze records and prepare reports containing data stored within business systems in response to court orders.
•    Manage special projects as assigned. 
 
Qualifications:
•     Ability to work various shifts inclucing midnight-8am,4pm-midnight, 8am-4pm) 

  • Must be able to work shifts.  (days, evenings, overnights, week-ends, and statutory holidays

•    Applicants with a background in legal, telecommunications, or law enforcement related programs are encouraged to apply.
•    Must be able to obtain and maintain a federal government security clearance. 
•    Excellent communications and customer service skills

  • Strict attention to detail.

•    Must have been living in Canada for 10 years
•    Professionalism and ability to maintain confidentiality of information.
•    Previous experience in a call centre and / or customer service role is an asset. 

•    Knowledge of Rogers technologies is an asset.  

 •    Knowledge of Vision 21, SGI, AS400, MS Word, Excel preferred.
•    Credit and criminal background checks will be conducted for all final candidates.
 
As part of the recruitment process, the selected candidates will be required to successfully complete a background check which includes credit and criminal checks.


Not sure if you should apply for this role? Talk to your Manager or your HR Business Partner.
 
We’ve established a set of internal hiring rules to help you find long-term success at Rogers. Click here to access Your Career @ Rogers – Ground Rules and become familiar with the new requirements.

 

Posting Type: Internal and External Candidates Considered
Hiring Manager: James Ansell
Recruiter: Monica Bialas
Salary Grade: 4
Schedule: [[req_RogersFullPartTime]]
Shift: Night
Length of Contract: 12 Months
Work Location: 800, Gauchetiere O, Bureau 4000-Place Bonaventure - Montreal(182), Montreal, QC 
Travel Requirements: None
Bargaining Unit/Union: NON
Posting Category/Function: Finance & Accounting & Corporate Security
Referral Bonus Amount: $$0.00

Security Analyst

Rogers Communications Inc
Montréal - 68.18km
  Security & Safety Full-time
12 months contract /Lawful Access Analyst   Ability to work various shifts inclucing midnight-8am,4pm-midnight, 8am-4pm)  Prefered shift: 12:00am-8:00 am  Imagine working for an ex...
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Jul 19th, 2024 at 15:07

Sales Associate Part-time Job

Rogers Communications Inc

Sales & Retail   Montréal
Job Details

As a Sales Associate, you can expect to:

  • Enhance the retail experience in our stores, by providing best in class service and value-added solutions to our customers
  • Promote Rogers & Fido brands, including Rogers Mastercard 
  • Engage and grow your customer base with personalized communication and outreach to customers via phone calls and business text messaging
  • Participate in community events and outreach efforts to support local small businesses.
  • Operate with a creative spirit that can adapt to an ever-changing environment while enjoying the thrill of hitting sales goals

 

What’s in it for you:

  • Competitive compensation plus commissions
  • One of the best flex health benefits, RRSP, TFSA and Pension plans in Canada
  • Mental Health and Support benefits- 100% coverage
  • Employee and Family Assistance Program benefits
  • Employee discounts that can offer up to 50% off our Rogers & Fido products and services
  • A commitment to fostering an inclusive and diverse workplace where all our team members can bring their whole selves to work
  • A flexible schedule, including evenings & weekends (Min 20 hours/week)
  • Career growth and development opportunities

What we’re looking for:

  • You are great with people and are passionate about delivering an exceptional customer experience
  • You love being part of a team and are a great collaborator
  • You are excited and inspired by technology
  • You meet the minimum age of majority in your province
  • English is an asset

 

After you apply, watch your email

Candidates will be required to complete an online assessment as a next step.  If you are selected to move forward in the process, our recruitment team will reach out to you discuss the position further. 

 

Schedule: Part time
Shift: Variable
Length of Contract: Not Applicable (Regular Position)
Work Location: 705 Ste-Catherine W. Unt Kt202 (5231), Montreal, QC
Travel Requirements: Up to 10%
Posting Category/Function: Retail (In Store / Hourly) & Sales and Service
Requisition ID: 308557

Sales Associate

Rogers Communications Inc
Montréal - 68.18km
  Sales & Retail Part-time
As a Sales Associate, you can expect to: Enhance the retail experience in our stores, by providing best in class service and value-added solutions to our customers Promote Rogers &...
Learn More
Jul 19th, 2024 at 15:04

Counterperson food services Full-time Job

Jack Le Coq Laval Inc.

Tourism & Restaurants   Laval
Job Details

Requirements:

Languages: Candidates must have knowledge of the English or French Language

Education: Candidates don’t need standard educational qualification such as degree, certificate or diploma
Experience: Candidates don’t need experience, training will be provided

Candidate Status:

  • Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
  • Candidate must have legal authorization (Work Permit) to work in Canada
  • If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Counterperson food services

Jack Le Coq Laval Inc.
Laval - 77.19km
  Tourism & Restaurants Full-time
  18
Requirements: Languages: Candidates must have knowledge of the English or French Language Education: Candidates don’t need standard educational qualification such as degree, certif...
Learn More
Jul 19th, 2024 at 15:01

Delivery salesperson Full-time Job

Fromages La Chaudière Inc

Transportation & Logistics   Québec
Job Details

Requirements:

Languages: Candidates must have knowledge of the French Language

Education: Candidates don’t need standard educational qualifications
Experience: Candidates should have experience of 7 months to less than 1 year
Own tools/equipment: Cellular phone
Security and safety: Driving record check (abstract)

Physical Requirements:

  • The candidates should be physically fit to handle physically demanding tasks
  • The candidates should be capable of handling heavy loads
  • The candidates should have a keen attention to detail

Other Requirements:

  • The candidates should have a strong focus on client satisfaction and possess efficient interpersonal skills
  • The candidates should demonstrate flexibility in their approach to work and be organized in their work approach

Candidate Status:

  • Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
  • Candidate must have legal authorization (Work Permit) to work in Canada
  • If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

  • The candidates should be able to operate and drive automobiles, vans, and light trucks to pick up and deliver various items and products
  • The candidates should demonstrate professionalism in customer service and receive and relay information to central dispatch
  • The candidates should be able to load and unload goods

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

By fax
819-583-4672

Delivery salesperson

Fromages La Chaudière Inc
Québec - 195.71km
  Transportation & Logistics Full-time
  18.30
Requirements: Languages: Candidates must have knowledge of the French Language Education: Candidates don’t need standard educational qualifications Experience: Candidates should ha...
Learn More
Jul 18th, 2024 at 15:19

ADMIN Full-time Job

UPS

Administrative Jobs   Québec
Job Details

This position is responsible for processing customer concerns cases. Working well with the drivers to ensure customers pick up and deliveres are completed in a timely manner.
Responsibilities:
Delivers outstanding customer service and telephone inquiries.
Takes ownership of customer's shipping needs and offers viable solutions.
Takes action to learn all product and service offerings, alternative solutions, and industry trends.
Operates all equipment, software, and devices and trains others.
Maintains a clean, organized, and safe working environment.

Qualifications:
High school diploma , GED, or International equivalent
Strong computer skills, including Microsoft Office and Adobe Suites
Strong verbal and written communication skills in both English and French.
Ability to lift 40+ lbs./18+ kgs.

UPS is a diverse and equal opportunity employer.  Accommodations are available, on request, for candidates with disabilities taking part in the recruitment process.  If you are selected to participate in the recruitment process, please advise if you require accommodation for a disability.

ADMIN

UPS
Québec - 195.71km
  Administrative Jobs Full-time
This position is responsible for processing customer concerns cases. Working well with the drivers to ensure customers pick up and deliveres are completed in a timely manner. Respo...
Learn More
Jul 15th, 2024 at 15:25

Electrical mechanic Full-time Job

Biscuits Leclerc Ltd

Maintenance & Repair   Cornwall
Job Details

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as college, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: Candidates should have experience of 3 to less than 5 years
Security and safety: Criminal record check

Physical Requirements:

    • The candidates should be be physically demanding
  • The candidates should be able to work in noisy area
  • The candidates should be able to stand, bend, crouch, and kneel for extended periods
  • The candidates should be able to handle heavy loads
  • The candidates should be able to do manual dexterity

Other Requirements:

  • The candidate should be accurate
  • The candidates should have excellent oral communication, excellent written communication, and be able to work as a team player

Candidate Status:

  • Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
  • Candidate must have legal authorized (Work Permit) to work in Canada
  • If Candidates unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

  • The candidates should be able to test and observe electrical and mechanical conditions of equipment, troubleshoot and repair electric motors, transformers, switchgear, generators and other electro-mechanical equipment
  • The candidates should be able to replace or recondition shafts, bearings, commutators and other components
  • The candidates should be able to perform on-site servicing and repair
  • The candidates should be able to test and repair or replace faulty wiring or components in electrical switchgear
  • The candidates should be able to test repaired motors, transformers, switchgear or other electrical apparatus to ensure proper performance

Benefits:

  • The candidates will get dental plan, disability benefits, health care plan, team building opportunities, free parking available, life insurance and bonus

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through below mentioned details.

By email
[email protected]

Electrical mechanic

Biscuits Leclerc Ltd
Cornwall - 162.24km
  Maintenance & Repair Full-time
  31.34
Requirements: Languages: Candidates must have knowledge of the English Language Education: Candidates need standard educational qualifications such as college, CEGEP or other non-u...
Learn More
Jul 12th, 2024 at 12:35

Cooks helper Full-time Job

Résidence Le Long Des Berges (RPA)

Transportation & Logistics   Québec
Job Details

Requirements:

Languages: Candidates must have knowledge of the French Language
Education: Candidates need standard educational qualifications such as trades certificate or diploma or equivalent experience
Experience: Candidates should have experience of 1 to less than 7 months

Candidate Status:

  • Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
  • Candidate must have legal authorized (Work Permit) to work in Canada
  • If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Benefits:

  • The candidates will get group insurance benefits, free parking, and life insurance

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through below mentioned details.

By email
[email protected]

Cooks helper

Résidence Le Long Des Berges (RPA)
Québec - 195.71km
  Transportation & Logistics Full-time
  15.25  -  17
Requirements: Languages: Candidates must have knowledge of the French Language Education: Candidates need standard educational qualifications such as trades certificate or diploma...
Learn More
Jul 12th, 2024 at 12:25

Clerk, hotel front desk Full-time Job

Super 8 Cornwall

Hospitality   Cornwall
Job Details

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates should have experience of 2 to less than 3 years
Computer and technology knowledge: Multi-line switchboard, word processing software, central reservation system (CRS)
Security and safety: Bondable and Criminal record check

Location: 2694 Brookdale Avenue Cornwall, ON K6J 5Y2
Shifts: Day, Evening, Night, Weekend, Shift, To be determined, Morning, 15:00 to 22:00
Transportation information: Own transportation and Public transportation is not available
Work setting: Hotel, motel, resort and Rural area

 

Physical Requirements:

  • The candidates should possess a strong attention to detail, ensuring accuracy and precision in their work
  • The candidates should be adept at thriving in a fast-paced environment, managing tasks efficiently
  • The candidates should be comfortable standing for extended periods, as required by the job
  • The candidates should be able to work under pressure, maintaining composure and effectiveness in challenging situations

Other Requirements:

  • The candidates should demonstrate a strong client focus, prioritizing customer satisfaction and needs
  • The candidates should exhibit dependability, ensuring consistency and trustworthiness in their work
  • The candidates should possess efficient interpersonal skills, facilitating effective communication with team members and clients
  • The candidates should demonstrate excellent oral communication skills in conveying information clearly and professionally
  • The candidates should showcase excellent written communication skills for effective documentation and correspondence
  • The candidates should be flexible, adapting to changing circumstances and tasks as required
  • The candidates should exercise good judgment in decision-making and problem-solving situations
  • The candidates should be organized in their work, maintaining order and structure in tasks and responsibilities
  • The candidates should be reliable, consistently delivering on commitments and tasks
  • The candidates should be team players, fostering collaboration and positive interactions within the team

Candidate Status:

  • Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
  • Candidate must have legal authorization (Work Permit) to work in Canada
  • If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

  • The candidates should be able to register arriving guests, assign rooms, and process group arrivals and departures
  • The candidates should be able to take, cancel, and change room reservations, provide information on hotel facilities and services, and offer general information about points of interest in the area
  • The candidates should be able to investigate and resolve complaints and claims, process guests’ departures, calculate charges, and receive payments
  • The candidates should be able to balance cash, complete balance sheets, cash reports, and related forms, and maintain an inventory of vacancies, reservations, and room assignments
  • The candidates should be able to follow emergency and safety procedures, perform clerical duties such as faxing, filing, and photocopying, and answer the telephone, relay telephone calls, and messages
  • The candidates should be able to assist clients/guests with special needs, handle wake-up calls, perform light housekeeping and cleaning duties, and provide customer service

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume and Cover letter) through the below-mentioned details

By email
[email protected]

In person
2694 Brookdale Avenue
Cornwall, ON
K6J 5Y2
Between 08:30 a.m. and 04:30 p.m.

Be prepared for the screening questions. Include answering the following questions while applying:

  • Are you available for the advertised start date?
  • Are you currently legally able to work in Canada?
  • Do you currently reside in proximity to the advertised location?
  • Do you have previous experience in this field of employment?

Clerk, hotel front desk

Super 8 Cornwall
Cornwall - 162.24km
  Hospitality Full-time
  16.55
Requirements: Languages: Candidates must have knowledge of the English Language Education: Candidates need standard educational qualifications such as a Secondary (high) school gra...
Learn More
Jul 8th, 2024 at 13:56

Factory labourer manufacturing Full-time Job

Rotobec Inc.

General Category   Québec
Job Details

Requirements:

Languages: Candidates must have knowledge of the English or French Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates don’t need experience although having experience is an asset

 

Physical Requirements:

  • The candidates should be able to work in a fast-paced environment
  • The candidates should be able to work with attention to detail
  • The candidates should be able to stand for extended periods
  • The candidates should be able to handle heavy loads

Other Requirements:

  • The candidate should be punctual, initiative, and reliable

Candidate Status:

  • Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
  • Candidate must have legal authorized (Work Permit) to work in Canada
  • If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Benefits:

  • The candidates will get as per collective agreement, deferred Profit Sharing Plan (DPSP), group insurance benefits, registered Retirement Savings Plan (RRSP), free parking, and life insurance

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume, and letter of recommendation) through below mentioned details.

By mail
200, rue Industrielle
Sainte-Justine, QC
G0R 1Y0

online
https://rotobec.com/fr/carrieres

In-person
200, rue Industrielle
Sainte-Justine, QC
G0R 1Y0
Between 08:00 AM and 05:00 PM

Be prepared for the screening questions. Include answering the following questions while applying:

  • Are you currently legally able to work in Canada?
  • Do you currently reside in proximity to the advertised location?

Factory labourer manufacturing

Rotobec Inc.
Québec - 195.71km
  General Category Full-time
  18.18  -  23.74
Requirements: Languages: Candidates must have knowledge of the English or French Language Education: Candidates need standard educational qualifications such as a Secondary (high)...
Learn More
Jul 7th, 2024 at 06:31

Security Manager Full-time Job

Coca-Cola Canada Bottling Limited

Security & Safety   L'Assomption
Job Details

The Security Manager is primarily responsible for the physical security of Coke Canada Bottling’s facilities, assets and employees, collective bargaining contingency planning, assisting Human Resources with investigations and the retrieval of company assets from customer and former customer locations. Located in Montreal and reporting to the VP, Legal, the Security Manager works closely with business partners across the East Canada Operating Unit to provide guidance and recommendations regarding all aspects of security. 

Responsibilities

  • Maintain security practices that ensure compliance with company, regulatory, legal and ethical policies and requirements;
  • Ensure effective execution of the physical security and protection programs, policies and practices, including the conduct of security audits;
  • Ensure all security equipment and systems are operating in accordance with operating procedures and escalate all problems/issues to management;
  • Lead consultations with internal and external stakeholders, to develop and implement strategic business plans to reduce risks / exposures related to physical security and protection;
  • Recommend and implements security solutions based on analysis of issues and implications for the business;
  • Liase with outside security consultants and security equipment providers in determining security needs and oversee project implementaions; 
  • Identify emerging security issues and trends to inform decision-making;
  • Review and sign-off on the security design for all significant security and building projects, monitor project completion relating to the designs, and performs final inspection for selected projects against the original security objectives;
  • Conduct thorough, unbiased and timely investigations, including review of CCTV;
  • Ensure proper procedures are followed to preserve evidence and maintain confidentiality;
  • Clearly communicate findings with all interested parties, produce clear summaries of actions taken and provide recommendations for further investigation;
  • Liaise with external investigative units as required in order to ensure a full investigation is conducted;
  • Acts as a trusted advisor to assigned business/group. Influence and negotiate to achieve business objectives;
  • Conducs independent analysis and assessment to resolve security issues;
  • Respond to and assists in the management of crisis situations.
  • Responds and provide support for urgent/emergency situations after normal business hours.

Qualifications

  • At least 8 years experience in an investigative/analytical role either in law enforcement or another discipline that involves the investigation of casework and the assembly of information/ evidence to prove a case in court or justify a recommendation or other outcome;
  • Bilingual in spoken and written English and French;
  • Experience with implementation, operation and support of electronic access control and surveillance systems;
  • Strong knowledge of investigative practices, methods and enforcement strategies;
  • Familiar with the protocols for collecting, handling, and passing on evidence;
  • Experience in employee and labour relations;
  • Experience in contingency measures and procedures;
  • Experience in presenting or delivering presentations and training programs;
  • Administrative skills; proficiency with IT tools, Words, Excell, Outlook and ability to complete and create forms, reports, and logs;
  • Ability to handle multiple projects and assignments concurrently;
  • Ability to handle sensitive information while maintaining confidentiality;
  • Strong analytical skills as well as good interview, interrogation and investigation techniques and skills;
  • Ability to effectively present and communicate findings;
  • Strong critical thinking and problem-solving skills;
  • Independent, inquisitive and open-minded;
  • Solid time-management skills;
  • Ability to show initiative, good judgment and resourcefulness;
  • Post-secondary degree and/or university/college courses in law enforcement or in a relevant field are preferred; and
  • Member in good standing of ASIS and CANASA preferred.

Security Manager

Coca-Cola Canada Bottling Limited
L'Assomption - 71.73km
  Security & Safety Full-time
The Security Manager is primarily responsible for the physical security of Coke Canada Bottling’s facilities, assets and employees, collective bargaining contingency planning, assi...
Learn More
Jul 5th, 2024 at 10:08

Administrative Assistant Full-time Job

Scotiabank

Administrative Jobs   Montréal
Job Details

Be part of an innovative, Global Capital Markets and Investment Banking business with a unique geographic footprint that puts capital to work for our clients across industries!  We work together to drive ambition for every future! 

Purpose
Contributes to the overall success of Corporate and Investment Banking (CIB) team within Scotiabank’s Global Banking & Markets Division (GBM) in Canada, by providing high quality administrative support to assist in the execution of our business.  The Admin Assistant ensures all activities are in compliance with governing regulations, internal policies and procedures and will build strong partnerships across the Bank to provide support for the team.
 
What You'll Do:

  • Responsible for prioritizing workload to ensure the group’s objectives and deadlines are met. Acts as a culture carrier, monitoring adherence to policies and escalating as required.
  • Establishes sound business relationships by providing courteous and efficient assistance to both internal and external clients.
  • Champions a high-performance environment and contributes to an inclusive work environment
  • Assumes ad hoc projects as they arise in support of management, including the gathering and compiling of data from various sources for weekly meetings, organizing and managing logistics for client events (including venue booking), researching and tracking key client dates (AGMs, quarterly IR calls, etc.) and ensure team is assigned to attend / call-in, etc.
  • Responsible for drafting and/or reviewing communications for distribution to executive level management.

 
Client Related Support

  • Calendar management:  Coordinates team schedules and arranges client meetings as requested. Coordinates logistics of meetings, including room bookings and requesting technical, audio-visual and catering support as required.
  • Travel:  Arranges and coordinates travel including international travel, schedules and follows up on reservations and itineraries, Travel visas (where required), etc.
  • Expense Management: 1. Compiles receipts and prepares extensive expense reports for approval and payment, ensuring timely completion and proper client coding. 2. Prepares and submits invoices to Accounts Payable for processing. Follows up with AP regarding outstanding items.
  • Client Interactions:  Assists with maintenance of client-related data (names, titles, contact details, etc --using both Excel and Salesforce), update of client call reports, etc.
  • Client Events: Arranges and coordinates client events including but not limited to booking, planning, liaising with clients for invitations and following up.
  • Client files/ materials:  Organizes, copies and maintains administrative files, correspondence and other records/materials as required.  Assists with pitch book binding if required, using in-house binding system
  • Office phones:  Answers and screens telephone calls on a multi-line system, arranging conference calls and videoconferencing using Scotia preferred vendors

 
Business Management/ Admin Team Support

  • Assist with onboarding and offboarding of new/terminated employees, coordinating with HR, Technology and Facilities
  • Point of contact for visiting staff. Pre-registers all guests, including employees from other locations. Assumes local support including assigning office passes, desk space, room bookings, etc.
  • Acts as an alternate resource/backup for the other Administrative Assistants during lunch hours, breaks, end of day, illness and other absences, and shares in Admin Team responsibilities to support sector team and CIB business
  • Comprehends and adheres to policies implemented by the Global team; coaches and ensures CIB team has support to evidence they are in compliance with policies and procedures
  • Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk


Work Arrangement: 
This position is currently a hybrid role, with the expectation that you will work at least 3 days a week in the office. Please note that this is subject to change based on the needs of the business.


Interested?

If your experience is closely related but doesn’t align perfectly with every qualification, we do encourage you to apply - you might be the right candidate for this or other roles at Scotiabank!  
 

At Scotiabank, every employee is empowered to reach their fullest potential, respected for who they are and, embraced for their differences. That’s why we work to grow and diversify talent and engage employees in a performance-oriented culture. 

 

What's in it for you?

Scotiabank wants you to be able to bring your best self to work – and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs. 

Pursuant to a language needs assessment conducted by Scotiabank, the successful candidate will be required to be able to communicate in English in addition to French because they will be required to work closely with other groups from head office who operate primarily in English, they will report to a manager from head office who is an English speaker, and/or they will serve and English-speaking clientele

Administrative Assistant

Scotiabank
Montréal - 68.18km
  Administrative Jobs Full-time
Be part of an innovative, Global Capital Markets and Investment Banking business with a unique geographic footprint that puts capital to work for our clients across industries!  We...
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Jul 5th, 2024 at 10:01

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