3353 Jobs Found
Wills Administrator Assistant Full-time Job
Administrative Jobs TorontoJob Details
What is the opportunity?
As a Wills Administrator with RBC Royal Trust, you will support Will and Estate Advisors in enhancing the relationship management of their clients. The main focus of this role is to provide exceptional and efficient service and to take care of the general administrative duties related to the management of client accounts.
What will you do?
- Provide administrative support to the Advisors in an accurate, efficient, and timely manner
- Facilitate the delivery of quality service to ensure client satisfaction
- Maintain timely written, verbal, and electronic communication with internal and external contacts in a professional manner
- Coordinate client meetings, help prepare documentation, manage filing system, scan and upload documents, assist in preparing client mailings, prepare expense reports, assist with the preparation of client presentations, etc.
- Ensure all account information is up to date, complete, and accurate in Royal Trust’s internal client relationship management (CRM) tool
- Recognize and direct new business and referral opportunities to the appropriate partner
- Ensure all activities are carried out in accordance with Royal Trust policies and procedures
What do you need to succeed?
Must-have
- Exceptional verbal and written communication skills in English and French
- Strong proficiency with Microsoft Office Suite
- Post-secondary education or relevant work experience
- Excellent time management skills and the ability to prioritize work
- Meticulous attention to detail and strong organizational skills
Nice-to-have
- One year of experience within the financial services industry, preferably in the trusts and estates sector
- Ability to work effectively with others
What’s in it for you?
We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
- A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
- Leaders who support your development through coaching and managing opportunities
- Ability to make a difference and lasting impact
- Work in a dynamic, collaborative, progressive, and high-performing team
- Flexible work/life balance options
- Opportunities to do challenging work
- Opportunities to take on progressively greater accountabilities
- Access to a variety of job opportunities across business and geographies
Job Skills
Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software
Additional Job Details
Address:
RBC CENTRE, 155 WELLINGTON ST W:TORONTO
City:
TORONTO
Country:
Canada
Work hours/week:
37.5
Employment Type:
Full time
Platform:
Wealth Management
Job Type:
Regular
Pay Type:
Salaried
Posted Date:
2024-04-30
Application Deadline:
2024-06-12
Wills Administrator Assistant
Royal Bank Of Canada
Toronto - 49.51kmAdministrative Jobs Full-time
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Sales Associate Full-time Job
Sales & Retail BramptonJob Details
At Rogers, we believe in fostering an environment that inspires personal growth, building careers, and creating an inclusive future for everyone. If you’re passionate about technology, enjoy connecting with people, and thrive in a supportive team environment, consider exploring the following opportunity!
What Is in It for You:
We are all about investing in our team members, offering fantastic benefits and perks, such as:
Uncapped Earning Potential: A rewarding compensation package that includes uncapped commissions.
Enjoy the Perks: Employee discounts that can offer up to 50% off our Rogers and Fido products and services.
Health Benefits: Quick access to one of the best flex health and dental benefits, Parental Leave and Benefits- Top Up, Gradual Return to work- Parental Leave, Mental Health and Support benefits- 100% coverage, Employee and Family Assistance Program benefits
Healthcare from Home: Connect with healthcare professionals through a virtual walk-in clinic.
Wealth Accumulation: Registered Retirement Savings Plan (RRSP), Tax-Free Savings Account (TFSA), Pension plans in Canada and option for company matched share purchase program.
Giving Back: Rogers Gives Together is our company’s employee giving and volunteer program which offers choice, flexibility, and opportunities for our teams to give back where we live, work and play.
Learn and Grow: A 90-day training and onboarding program to build your fundamental skills for the job. Also build your career within Rogers through development opportunities, including Tuition Assistance Program, Mentoring Circles, Online Learning Platforms and Coaching programs
Tuition Assistance Program: Eligible Retail employees can participate in our Retail Tuition Assistance Program (TAP) by entering a quarterly draw. The program is designed to support the growth and development of Retail employees by investing in their education.
Commitment to Diversity: We all bring something different, and we know what makes us different is what makes us great. We have a strong commitment to diversity and inclusion with employee resource groups supporting equity-deserving groups including groups representing Women, People of Colour, 2SLGBTQ+, Indigenous Peoples, Persons with Disabilities.
What You Will Be doing:
•Tailoring Solutions: You build rapport with customers to understand their needs and match them to Rogers and Fido brand products including Wireless, Cable, Hi-Speed Internet, Home Phone, and Rogers Mastercard
•Sales: Identifying opportunities, anticipating customer needs and achieving sales goals within a dynamic and supportive team environment.
•Customer Engagement: Drive sales through engagement of existing customers by calling and texting to promote Rogers and Fido branded products.
•Brand Representation: Representing Rogers and Fido brands in-store and at local community events.
Your Qualifications:
•Interpersonal & Communication Skills: Experience building rapport and establishing connections with customers and team members through clear and effective verbal communication.
•Customer Experience: Demonstrated commitment to providing positive customer interactions through understanding and meeting customer needs.
•Adaptability: Rapidly adapt with flexibility to respond to changes in the store environment to meet customer and business needs.
•Multitasking: Experience navigating multiple tasks and efficient workflows while providing consistent customer service.
•Critical Thinking: Successfully navigate and find solutions for unexpected situations that arise.
•Minimum Age: You meet the provincial minimum age of majority.
•Flexible Availability: To better serve our customers, you can commit to provide a minimum availability of 20 hrs a week, including evenings, weekends, and statutory holidays.
No previous telecom technology experience required. We will train you; bring your willingness to learn and curiosity.
After you apply, watch your email.
If you are selected to move forward in the process, a member of our Recruitment team will reach out to you to discuss the position further.
Schedule: Full time
Shift: Variable
Length of Contract: Not Applicable (Regular Position)
Work Location: 25 Peel Centre Dr., Unit#K02 (5303), Brampton, ON
Travel Requirements: Up to 10%
Posting Category/Function: Retail (In Store / Hourly) & Sales and Service
Sales Associate
Rogers
Brampton - 27.54kmSales & Retail Full-time
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FEEDER DRIVER Full-time Job
Transportation & Logistics ConcordJob Details
This position delivers and picks up packages to and from UPS warehouses. They utilize safe transportation methods to get to and from destinations. This position ensures the best customer service through efficiency and dedication. They leverage technology to effectively aid in delivery services. Fast card and AZ license is required.
This position is a permanent full-time opportunity. Home terminal is 2900 Steeles Ave West. Driver must be able to cover runs that start at different times.
Responsibilities:
- Drive UPS single/twin 28ft trailers.
- Drive UPS 48ft or 53ft trailers.
- Follow and execute company-established safe/defensive driving methods.
- Provide outstanding customer service and complete assigned deliveries within the specified time.
- Report vehicle defects, accidents, traffic violations or damages before and after deliveries.
- Adhere to and comply with the applicable federal and/or state laws regulations and/or agency rules as well as standards and guidelines.
- Maintain the cleanliness of the vehicle.
Qualifications:
- Must have and maintain fast card
- Must be able to work Monday - Friday between 6am - 9pm. You will know in advance when you would start.
- Must cross border when necessary
- Clean drivers abstract
- Must have AZ license and FAST card
- Must pass pre-employment road test
- 2-week training program
Compensation:
- $28.00 / per hour to start
- Guaranteed wage progression through Union Collective Agreement - top rate of $36.27 after seniority plus 48 months of service
- Paid weekly
- Health, dental, and vision care benefits after 1 year
- Immediate access to UPS employee discounts
- Promotion from within opportunities!
UPS is a diverse and equal opportunity employer. Accommodations are available, on request, for candidates with disabilities taking part in the recruitment process. If you are selected to participate in the recruitment process, please advise if you require accommodation for a disability.
FEEDER DRIVER
UPS
Concord - 41.64kmTransportation & Logistics Full-time
28
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PSW - Part Time Nights Part-time Job
Medical & Healthcare PeterboroughJob Details
The PSW/HCA/CCA provides direct personal support and care to patients to fulfil the physical, intellectual, emotional, social and spiritual needs of patients in accordance to polices, procedure and work routines. Assists in providing direct care such as ambulation, feeding, bathing and grooming.
For Union Jobs, please refer to the collective agreement and provide the following additional information in the Job Description:
Union Classification (Title): PSW / HCA as applicable
Salary: As per Collective Agreement
Access to reliable vehicle in community home care is required
For both Non- Union and Union jobs, the below description will apply:
Qualifications
1) Completed a PSW Program or HCA/CCA certification that meets the appropriate standards as required for the position
2) Experience in Long Term Care or community home care setting with exposure to dementia and palliative care is preferred
3) Knowledge and experience in care planning systems and documentation
4) Ability to communicate positively with other staff, residents/patients and families
5) Ability to provide care in accordance with application legislation, job routines, nursing care plans, ability to read and write English and understand verbal and written instructions in English
6) Experience working independently in Community Home Care is an asset
PSW - Part Time Nights
EXTENDICARE (CANADA) INC.
Peterborough - 141.68kmMedical & Healthcare Part-time
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Industrial Mechanic Full-time Job
Canadian Tire Corporation, Limited
Maintenance & Repair BramptonJob Details
This position is responsible for achieving operational goals and ensures ongoing equipment (system) reliability through preventative maintenance, breakdown repairs, overhaul, troubleshooting/analysis, and equipment upgrades.
- Perform service, preventive, and corrective maintenance on all DC equipment following department procedures and trade best practices, working in a safe and effective manner, and adhering to all safety policies. Follow maintenance quality and standard operating procedures as established.
- Respond to all equipment breakdowns in a timely manner. Perform repairs with minimal supervision, taking responsibility and decision making to oversee that the job is complete within time demands.
- Maintain accurate repair parts and work records on computerized maintenance system (MAXIMO). Provide accurate repair and troubleshooting information for all work in Maximo: time spent, parts used, failure comments, suggestions for corrective repairs or improvements, etc.
- Provide information on equipment and system problems to team lead or maintenance coordinator and provide updates as required, seeing job to completion within time requirements.
- Demonstrate flexibility when tasks are re-assigned or altered.
- Train and mentor apprentices in mechanical & job-specific skills.
What you bring:
- Licensed Industrial Mechanic Millwright (Ontario Certificate of Qualification #433A)
- Ability to stand for long periods with occasional laying, stooping and crouching plus frequent heavy lifting (up to 50 lb)
- Fabrication experience and ability to weld in all positions along with rigging and 5S experience.
- Demonstrated skills/experience with; pneumatics, machinery/repair/overhaul, troubleshooting skills with material handling equipment (e.g., conveyors, stretchwrappers, etc.).
- Certificate of Apprenticeship (Ontario or Canadian equivalent)
- Maximo CMMS experience with strong skills using MS Office (Excel, Word) or Autocad.
- Experience with towlines, automated conveyor systems (Intelligrated is an asset), automated storage and retrieval systems (ASRS, Eaton-Kenway or HK Systems) are assets.
- Health & Safety experience (e.g., safety committee experience).
- Ability to teach/mentor inexperienced trades or apprentices is an asset.
*This is an 8-hour shift, 2p-10p Mon-Fri
* Wage will consider skills and years of experience; plus, a competitive signing bonus to the successful new/external qualified applicants, a generous Profit-Sharing program, and a competitive savings and total rewards program.
Industrial Mechanic
Canadian Tire Corporation, Limited
Brampton - 27.54kmMaintenance & Repair Full-time
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Executive Assistant Full-time Job
Administrative Jobs TorontoJob Details
JOB PURPOSE:
Reporting to the Chief Technology and Information Officer, the Executive Assistant provides administrative and analytical support.
JOB RESPONSIBILITIES:
- Manage the overall coordination of calendars, as well as meetings and conference calls in multiple time zones using Outlook.
- Responsible for coordinating all details surrounding meetings including making travel arrangements, booking meeting rooms, ordering catering and other support required.
- Manage information flow and emails from both internal and external sources, organizing and responding accordingly.
- Travel arrangements via Concur– organizing and scheduling with the McCain Travel Department all flights, hotel bookings, rental cars, etc.
- Assist with management of SharePoint sites (i.e. creating folders, assisting team with navigation).
- Preparing documentation as requested using the Microsoft Suite of products including PowerPoint, Word, and Excel.
- Maintain organization charts using Visio.
- Assist with the onboarding of new employees in the department by requesting network accounts, computer equipment, and scheduling onboarding calls/meetings.
- Creating and submitting expense reports using SAP software.
- Process departmental invoices and respond to vendor queries re. payment through our Coupa system.
- Act as a back-up for other assistants during illness or vacations, as needed.
- Troubleshoot laptop/phone issues occasionally.
- May be assigned additional administrative tasks as required to support business needs.
KEY QUALIFICATION & EXPERIENCES:
- Strong knowledge of Windows and the Microsoft Office suite of products and be willing to, and be adept at, learning new software programs.
- Excellent verbal and written communication skills.
- An ability to work in a team environment and be equally comfortable working independently.
- A positive attitude even in intense situations with tight deadlines.
- Exceptional organizational skills, thinking ahead on tasks to anticipate future needs and/or potential challenges that may arise.
- Ability to problem solve daily exercising sound administrative judgement with a sense of urgency and in absence of supervision.
- An adaptable and collaborative style respecting the needs and contributions of others.
- This position requires diplomacy, confidentiality, and the ability to prioritize.
The above information indicates the general nature and level of work performed by employees within this classification. It is not a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
Executive Assistant
McCain
Toronto - 49.51kmAdministrative Jobs Full-time
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Cleaner Full-time Job
Hospitality PickeringJob Details
Job Summary: As a member of the BGIS SCS Team, you will be generally responsible for heavy duty cleaning in a designated zone with an emphasis on quality control, health and safety & striving to exceed client expectations.
***Day, Evening and Night shifts available (Monday to Friday)***
Key Responsibilities: Functioning as a core member of the operational team and reporting to the Manager/ Supervisor the Heavy Duty Cleaner will:
- Clean floors by sweeping, scrubbing, or vacuuming
- Dry/wet mop (wash/scrub) and polish hard surface floors. (The washing/scrubbing of floors is done with hand held or walk behind buffing machines. In large open applications, automatic equipment may be used to perform these functions)
- Strip and finish hard surface floors manually or with power equipment when required
- Transport garbage from drop points to garbage bins or compactor
- Transport maintenance machinery, where necessary, between floors and job sites
- Cleans and stores equipment and machinery used
- Cleans glass areas requiring ladders, scaffolding or other extension equipment to reach.
- Cleans washroom floors including stripping and finishing
- Cleans stairwells and elevator cabs where ladders are required
- Loads and unloads supplies and replenishes cleaning solutions
- Follow procedures for the use of chemical cleaners and power equipment to prevent damage to floors and fixtures
- Other duties that management may assign
- Notify managers concerning the need for major repairs or additions to building operating systems
- Mix water and detergents or acids in containers to prepare cleaning solutions, according to specifications
- Strip, seal, finish, and polish floors
- Steam clean or shampoo carpets
- Remove snow and debris from sidewalks, driveways, or parking areas, using snowplows, snow blowers, or snow shovels, or spread snow melting chemicals.
Job Requirements:
- Experience in performing various cleaning, housekeeping and maintenance activities in an institutionalized environment.
- Experience in using floor maintenance machines, cleaning equipment, materials and solutions.
- Knowledge of the Occupational Health and Safety Act and the provisions that apply to this work including WHMIS.
- Ability to lift, push and pull heavy items as well as climb ladders.
- Excellent interpersonal skills with the ability to maintain cooperative working relationships with staff, clients and the general public.
- Ability and willingness to work weekends, holidays and shifts as assigned as well as work in multiple locations.
- Ability to follow verbal and written instructions, prepare and maintain manual and electronic records.
Physical demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is frequently required to stand, walk and talk or hear. The employee is required to use hands and fingers to handle, or feel objects, tools, or controls; and reach with hands and arms.
- The employee must occasionally lift and/or move up to 25 pounds.
- Specific vision abilities required by this job include close vision and the ability to adjust focus.
At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!
Cleaner
BGIS
Pickering - 69kmHospitality Full-time
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Farm labourer Full-time Job
General Category TorontoJob Details
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates don’t need standard educational qualifications
Experience: Candidates don’t need experience, training will be provided
Equipment and machinery experience: Combine harvester, Farm truck, Lift truck, Planting equipment, Sprayer or duster
Location: Bradford West Gwillimbury, ON
Shifts: Day, Evening, Weekend, Overtime, Early Morning, Morning
Transportation information: Own transportation
Work setting: Rural area
Physical Requirements:
- The candidates should be physically demanding, and a repetitive tasker
- The candidates should be able to work with attention to detail
- The candidates should be able to stand, walk, bend, crouch, and kneel for extended periods
- The candidates should be willing to for overtime
Candidate Status:
- Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
- Candidate must have legal authorized (Work Permit) to work in Canada
- If Candidates unable to fulfill above mentioned requirements, don’t apply for the position
Responsibilities:
- The candidates should be able to plant, cultivate and irrigate crops, fertilize and spray crops
- The candidates should be able to harvest crops, operate and maintain farm machinery and equipment
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through below mentioned details.
By email
[email protected]
Farm labourer
Hillside Gardens Ltd.
Toronto - 49.51kmGeneral Category Full-time
15.83
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Mechanical Engineer (12-month Contract) Contract Job
Engineering TorontoJob Details
Reporting to the Director of Mechanical Prototype Engineering, based out of LA, the candidate will be highly hands on and be a go-to Engineer for Mechanical solutions and development. The candidate will work closely with Industrial Designers, Product Development Engineers, Manufacturing Engineers and Model Makers and Model Shops to help transform exciting conceptual ideation and requirements of play pattern into functional, manufacturable assemblies and components, adhering to DFMA principles when needed or quick proof of concept/magic when needed.
How will you create impact?
- Provide hands-on technical innovation and leadership in mechanical and material engineering expertise throughout new product development stages for mid-level complexity and high-impact projects.
- Work effectively within a small team of Mechanical, Electrical, and prototype Engineers and a larger global team of manufacturing engineers and industrial designers, and subject matter experts.
- Work closely with both in-house and external model shops for proof-of-concept and mechanism development and build.
- Develop fascinating consumer products in collaboration with a larger global team of highly creative designers, producers, and Engineers as well as other cross-functional teams.
- Participate in product brainstorming and help verify, confirm, and/or correct desired concepts, directions of projects in an impactful way.
- Drive productivity and schedule gains by implementing early design successes and decisions for reduced revisions and debug time.
What are your skills and experience?
- Mechanical Engineering experience
- Solid understanding of manufacturing methods and techniques, including injection molding, CNC machining, fastening methods, bonding, assembly, foam, deco operations…etc.
- Ability to design functional small Plastic Injection molding parts and assemblies. Understanding of Tool Die methods.
- Highly skilled in SOLIDWORKS and/or CREO/Pro-Engineer. Freeform experience and Rhino3D experience is an asset.
- Solid understanding of rapid prototyping methods and 3D printing.
- Ability to start from design illustrations/specifications/briefs along with 2D isometric views to create 3D proof-of-concept CAD assembly drawings.
- Experience working with creative professionals (industrial designers and artist) both within and outside the company.
- Ability to travel internationally and within North America if necessary
#LI-Hybrid #LI-HM1
What you can expect from us:
Our mission is to Make Life More Fun with a vision to push the boundaries of innovation, creativity, and fun.
- Growth and Career Opportunities
- Flexible Work Hours
- Innovation, Collaboration and Fun
- Comprehensive Benefits
- Other fun Perks!
What’s it like to work here?
Spin Master is a fast-paced, hands-on organization that provides many great opportunities for impactful decision-making; though our challenging start-up atmosphere isn’t for everyone, we have a proven record of opportunities for future advancement and internal transfers for our passionate and results driven team.
Everyone is welcome in our sandbox and we are committed to an accessible and inclusive hiring process that provides reasonable accommodation to all applicants.
Mechanical Engineer (12-month Contract)
Spin Master Inc
Toronto - 49.51kmEngineering Contract
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FIRE PREVENTION INSPECTOR Full-time Job
Public Service OshawaJob Details
Posting Start Date: 2024/05/28 Posting End Date: 2024/06/07 by 4:30pm
Reporting to the Chief Fire Prevention Officer, the successful candidate will be responsible for delivering fire prevention and public education duties and associated tasks to ensure the accomplishment of Oshawa Fire Services fire prevention strategic goal.
Responsibilities:
- Conduct comprehensive inspections of new and existing buildings for compliance with the Ontario Fire Code, the Ontario Building Code and applicable municipal by-laws, review plans, research and compile written reports, and maintain a permanent record of each inspection
- Prepare and deliver public education and public relations programs, promoting fire safety and fire prevention via lectures, events and demonstrations
- Prepare documents relative to the enforcement of The Fire Protection and Prevention Act, 1997 (FPPA) and municipal by-laws, give testimony and present evidence in court to substantiate infractions or violations
- Act as an Assistant to the Fire Marshal, under the provisions of the Fire Protection and Prevention Act (FPPA)
- Investigate and determine cause of fires. Keep detailed notes of investigations
- Prepare and submit daily activity reports and related information to the Chief Fire Prevention Officer
- Develop and deliver fire safety training to internal and external customers
- Perform other duties as assigned
Requirements:
- Completion of post-secondary degree or diploma in Fire Protection Technology, the equivalency or in a related field
- One (1) to two (2) years of experience in fire prevention inspection, fire protection inspection, installation, maintenance and/or enforcement or a related field
- Successful completion of NFPA 1031 “Standard for Professional Qualifications for Fire Inspector and Plan Examiner”, 2014 Edition, Level I, Level II is an asset
- Successful completion of NFPA 1033 “Standard for Professional Qualifications for Fire Investigator”, 2014 Edition
- Successful completion of NFPA 1035 Standard on Fire and Life Safety Educator, Public Information Officer, Youth Firesetter Intervention Specialist and Youth Firesetter Program Manager Professional Qualifications”, 2015 Edition, Level I, Level II is an asset
- Knowledge and experience in concepts of building construction and fire code application
- Possess excellent interpersonal skills and have the ability to communicate courteously, effectively and professionally, both orally and in writing with the public, co-workers and various government agencies, while maintaining discretion and confidentiality
- Demonstrated knowledge of the Ontario Fire Code, the Ontario Building Code, knowledge or experience in Public Education
- Qualified under the Ontario Building Code Act as ‘Inspector’ to conduct plans review and inspection is an asset
- Possess strong organizational skills and well-developed presentation and public speaking skills
- Demonstrated ability to work on own initiative and without direct supervision
- Established PC skills and experience in using relevant software applications (Microsoft Word, Outlook and PowerPoint)
- Must be willing and able to wear all required uniform clothing and/or personal protective equipment as assigned/required
- Ability to walk long distances and climb ladders/scaffolding while conducting inspections
- Valid First Aid/CPR certification is an asset
- Be available for duty on a scheduled “call out” basis after hours, weekends and statutory holidays, shift work may be required occasionally
- Be able to provide a criminal background check indicating you have not been convicted of a criminal offence for which a pardon has not been granted, including a vulnerable sector search (proof of this is not required until conditional offer of employment)
- Possession and maintenance of a valid unrestricted Ontario Driver’s License, minimum class “G”
- This position is subject to a twelve (12) month probationary period for new hires
As a condition of employment, the City of Oshawa will require successful candidates to provide a Vulnerable Sector Check and an employment medical.
Please be advised that position location as noted is at the time of posting and is subject to change, as required due to operational needs.
FIRE PREVENTION INSPECTOR
City Of Oshawa
Oshawa - 91.42kmPublic Service Full-time
65,400 - 108,999
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FACILITIES SUPPORT REPRESENTATIVE Full-time Job
Customer Service TorontoJob Details
Position Summary
- Number of Positions Open: 5
- Posting Period: 29-May-2024 to 12-June-2024
Performs administrative and clerical functions that support the delivery of the Facilities Management services, including business operations improvements, client support, contract management and ongoing vendor and contract risk management, vendor and contract management.
Major Responsibilities:
- Facilitates the resolution of client service and vendor requests from initiation to completion.
- Answers inquiries and provides client and vendor support through all Facilities Management communications platforms (including telephone, email, web portals, and in-person).
- Triages service options, identifies and actions appropriate service resolution paths for clients (for example, leaks, power outages, climate control, or pests).
- Facilitates communication with clients, vendors, and City staff.
- Monitors service requests and invoice payments to ensure compliance with Facilities Management service standards.
- Monitors and tracks work orders and escalates them as necessary with the vendor or city staff.
- Refers escalated issues to the Supervisor or Manager.
- Enters, retrieves, and interprets data in work management system databases.
- Reviews invoices to determine compliance with contracts and Corporate policies and practices and initiates follow-up actions, including vendor payment training and tracking
- Prepares, issues, and tracks Divisional Purchase Orders and Contract Release Orders with authorization from the applicable approver.
- Conducts surveys, informal interviews, and other forms of research with clients, vendors, and other stakeholders.
- Prepares and composes documents, statistical summaries, and reports for a variety of audiences.
- Performs data entry and monitors payroll transactions on the payroll system and ensures that they are accurately reflected on the Division's complement management system.
- Monitors, runs and verifies reconciliation reports.
- Uses a variety of specialized software packages to carry out responsibilities.
- Performs general administrative and clerical work as required.
- Prepares and records documentation related to personnel (leave of absence etc.
Key Qualifications:
- Considerable experience responding to and resolving client and vendor requests in a fast multi tasking environment and withing comparable industry or field.
- Considerable experience collecting, recording, analyzing, and reporting data utilizing database systems (e.g. Computerized Maintenance Management Systems) and MS Office Suite (e.g. Excel, Word, Outlook).
- Considerable experience in office administration and financial processes (e.g. vendor management, invoicing, procurement).
You must also have:
- Excellent time management and organizational skills, including the ability to multi-task, set priorities, and meet deadlines under time constraints.
- Ability to write and format reports, documents, and correspondence for a range of audiences and conduct comprehensive reviews of documents and data with an emphasis on accuracy and attention to detail.
- Knowledge and ability to apply accounting, payroll, and purchasing policies and procedures
- The ability to apply specialized knowledge in multiple functional areas to carry out duties.
- Excellent customer service, problem solving, and conflict management skills, with the ability to work cooperatively with a team and independently.
- Excellent communication skills, with the ability to deal effectively with all levels of staff, clients, tenants, City Council, and the public.
- Able to handle confidential and sensitive information with discretion and tact.
- Ability to work 11am to 7pm, Monday to Friday is required for the temporary vacancies.
FACILITIES SUPPORT REPRESENTATIVE
City Of Toronto
Toronto - 49.51kmCustomer Service Full-time
35.17 - 38.53
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ASSOCIATE DIRECTOR PUBLIC HEALTH Full-time Job
Medical & Healthcare TorontoJob Details
The permanent Associate Director (AD) will report to the Director Community Health and Wellbeing and will work closely with the Associate Directors in the Community Health and Wellbeing portfolio to promote and protect health across the lifespan. The AD will be responsible for collaborating on provincial school health initiatives, partnerships with local school boards and leading teams providing services in Toronto schools. The individual will be responsible for strategic decision making, planning and implementation of activities, monitoring performance and evaluating outcomes.
Major Responsibilities:
-
Provides direction to School Health Teams through management staff.
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Contributes to the continuous improvement of program performance through analysis and the development and implementation of sound management practices and procedures, provides program management staff with direction and guidance, processes and tools to increase efficiencies and improve effectiveness of the services provided by this program.
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Leads and motivates a diverse workforce, ensures effective teamwork, provides resolution to controversial labour relations issues, ensures high standards of work quality and organizational performance, continuous learning and encourages innovation in others.
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Recommends and administers the budget for their reporting teams and ensures that the program's expenditures are controlled and maintained within approved budget limitations.
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Manages staff complement control, negotiates service contracts and performance targets with service providers and prepares business cases and procurement requests in accordance with corporate requirements.
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Establishes employee recruitment, retention and recognition strategies.
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Ensures due diligence related to occupational health and safety.
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Builds effective management teams and supports the development of collaborative working relationships and the coordination of activities across the Directorate and the Division and with external partners.
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Provides guidance and direction regarding issues management when there are politically sensitive implications for the Directorate and other City services.
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Directs and holds responsibility for compliance with Ontario Public Health Standards, and applicable statutes (including PHIPPA, etc.), municipal by-laws and City Council directives.
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Directs activities related to provincial accountability agreement indicators and other service indicators, quality assurance, risk management and serious occurrence response within the service area, including ensuring the security of personal health information.
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Develops and maintains appropriate communication, consultation and/or partnership strategies to ensure effective working relationships with external agencies (including school boards and academic partners, Ontario Health, Public Health Ontario, Ministry of Health, Ministry of Children, Community and Social Services), and health service providers.
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Ensures community input and participation in service planning as appropriate.
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Establishes mechanisms (including information management and data collection systems) to support and monitor compliance with the applicable practice standards for regulated health professionals.
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Enforces policies and procedures that ensure that programs and services implemented in the community meet professional standards (e.g.. College of Nurses) and protect the city from potential liability.
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Monitors and evaluates staff performance and approves salary increments.
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Participates in the review, planning and conduct of applied research, including the preparation and review of research proposals and the submission of abstracts and delivery of presentations.
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Supports the Director at meetings of the Board of Health, City Council and related Standing Committees.
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Manages information and action requests from members of Council through verbal response, reports and briefing notes.
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Provides administrative coverage for peers.
Key Qualifications:
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Extensive management experience evidenced by past successful performance in strategic planning and service delivery with an equity focus (senior management experience an asset).
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Post-secondary education in public administration, management or in a professional discipline pertinent to the job function, plus relevant management training and experience.
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Extensive experience managing complex assignments from inception through to implementation while balancing political, community and other stakeholder interests.
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Experience in partnerships, particularly working with school boards and schools would be an asset.
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A Masters Degree in a related field.
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Demonstrated proficiency in the management competencies required of senior managers in the civic service and those defined specifically by Toronto Public Health.
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An effective decision maker with a track record demonstrating innovation and results- oriented leadership, the ability to promote and foster teamwork, and the ability to manage expectations from multiple organizational units.
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Extensive experience in people management skills with proven success in achieving results through a unionized and non unionized workforce.
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Well-developed verbal and written communication skills with an ability to inspire and motivate staff.
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Familiarity with Ontario Statutes, including Occupational Health and Safety Act, Health Protection and Promotion Act, and Municipal Freedom of Information, Personal Health Information Protection Act.
ASSOCIATE DIRECTOR PUBLIC HEALTH
City Of Toronto
Toronto - 49.51kmMedical & Healthcare Full-time
140,350 - 182,614
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