All jobs within 500 km around Buckingham

• Posting Period: 30-Jan-2025 to 13-Feb-2025

Job Summary:

Reporting to the Supervisor, Revenue Services, the Accounting Assistant 1 directs the unit’s staff in performing accounting duties pertaining to accounts receivables, purchasing, internal control and in researching, analyzing and reconciling to general ledger and ensures compliance with established corporate policies, procedures and practices.

Major Responsibilities:

• Performs accounting duties such as reviewing, researching, analyzing and reconciling ledger accounts, setting up and maintaining expenditures and revenue working papers, spreadsheets and reconciliation to general ledger.
• Researches and analyzes financial information to verify validity of transactions processed in SAP.
• Prepares the monthly departmental financial analysis and reports for divisions.
• Prepares and maintains accounts functions including vendor account reconciliation, preparing, reviewing, posting and reconciling journal entries.
• Prepares financial statements and expenditure reports i.e. capital expenditure reports, Council initiated special projects expenditure reports, and reserve fund schedules.
• Reviews financial system reports, i.e. variance, cost center, miscellaneous accounts. Makes comments or corrections as necessary.
• Analyses and reconciles account balances.
• Prepares, reviews, and posts journal entries
• Co-ordinates projects and assignments.
• Directs accounting staff (example: Accounting Assistant 2 and Accounting Assistant 3) and provides training, advice and guidance as needed.
• Provides assistance on accounting, financial and purchasing related matters to the Divisions, including oversight of accounting functions ensuring compliance with divisional and corporate policies and procedures and all relevant by-laws including interpretation of policies, by-laws, agreements/contracts and council reports.
• internal and external parties.
• Provides financial analysis, claims and other information to the Divisions as requested.
• Creates ad hoc financial system reports for analysis purposes.
• Ensures internal controls for petty cash are maintained in accordance with City by-laws and policies
• Co-ordinates with the City, Provincial and Federal Auditors
• Prepares working papers for year-end closing.

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. Post-secondary education in Business Administration, Accounting or related field or completion of a professional accounting designation (i.e.CPA) or the approved equivalent combination of education and extensive experience related to accounting and procurement.
2. Extensive accounting and purchasing experience in municipal accounting, financial and internal controls applied in an operating environment or relevant private sector experience in accounting, purchasing and financial reporting.
3. Considerable experience providing work direction and training to accounting staff.
4. Considerable experience using Microsoft Office Suite (e.g. Word, Excel, Outlook and PowerPoint).
5. Considerable experience using SAP or an equivalent financial information system.

You must also have:

• Advanced knowledge in investigating and analyzing administrative processes including but not limited to accounting payable, accounts receivable, and/or business process in efficiencies/problems, recommending solutions and implementing decisions and analyzing financial data, preparing financial reports.
• Proficiency in Excel relating to organizing, analyzing, and reporting data for management decision making.
• Excellent organizational and multi-tasking skills, with the ability to work independently with minimum supervision, prioritize work schedules, plan and execute assigned duties within tight timelines.
• Good knowledge and understanding of City’s by-laws, policies, and procedures with respect to purchasing, accounting, accounts payable, accounts receivable and financial reporting.
• Demonstrated ability to establish good working relationships with staff, operating management and outside departments, agencies and clients.
• Well-developed interpersonal skills with a demonstrated ability to communicate effectively both orally and in writing at all organizational levels and other organizations.
• Strong coordination skills with the ability to meet deadlines and work with minimum supervision.
• Excellent conflict resolution and problem-solving skills.
• Ability to work cooperatively as part of a team.
• Ability to exercise independent judgement and discretion in dealing with confidential operational matters.

Technician III is responsible for operating the facility including, but not limited to mechanical other supporting systems; performing structured inspections, preventative and corrective maintenance, routine and on-demand services on facility mechanical equipment and other systems. The Technician III is also responsible for performing work in accordance with established processes and practices and for complying with internal and external requirements including but not limited to environmental, health and safety, fire protection.

KEY DUTIES & RESPONSIBILITIES

Troubleshooting

•    Provides observations about facility, facility mechanical and electrical equipment, and systems conditions and deficiencies and provides suggestions for enhancement and repair.

Maintenance

• Performs work in accordance with established processes and practices.
• Complies with all internal and external requirements including but not limited to environmental, health and safety, fire protection.
• Performs regular facility, mechanical and other equipment and systems monitoring inspections, preventative and corrective maintenance to ensure facility uptime objectives are met, uninterrupted client operation and asset integrity of assigned facility are maintained.
• Responds to routine and on-demand service requests and performs preventative and corrective maintenance on facility mechanical equipment and other systems.
• Monitors assigned facility by conducting facility walkthroughs for mechanical, electrical, and other equipment system monitoring and inspection.
• Operates facility mechanical and other systems
• Manages work order life cycle progressing the work form dispatched through to completion and records resolution data within service maintenance management database. Ensures work completed meets quality, contract response, and all other requirements
• Assists in the implementation of preventative maintenance (PM) program. Ensures that deficiencies are identified, recorded and escalated, and that related documents are maintained.

Client Relations

• Assists in enhancing tenant and customer satisfaction and maintaining positive relations through the manner in which work is performed and services delivered.

Administration

• Participates in and assists with facility-related projects.
• Ensures the manner in which work is performed is in compliance with corporate and legislated policies, procedures, practices, and guidelines related to environmental, health and safety, fire protection, and any other applicable requirements. 
• Maintains all assigned tools and arranges for repair and replacement where required
• Submits all expenditures on a timely basis.
• Other duties as assigned

EDUCATION, JOB-RELATED YEARS OF EXPERIENCE & QUALIFICATIONS

• High school diploma plus trades training and/or certification or licensing.
• Minimum 3 years experience providing preventive and corrective maintenance on heating ventilation and air conditions systems, or pneumatic or hydraulic systems.
• Sound knowledge of processes and practices relating to facility operations and maintenance
• Demonstrated ability to maintain, troubleshoot and repair (as per applicable qualifications) mechanical and other building systems and equipment
• Possesses a strong environmental, health, and safety mindset.
• Strong client-service orientation along with a high sense of urgency
• Knowledge and understanding of Building Automation Systems (BAS)
• Knowledge and understanding of HVAC Systems 
• Effective communication skills for the purpose of data relay, exchange, feedback, and clarification
• Mentoring skills required to support lower level technician’s development
• Must be able and willing to work shifts, be available for on-call/standby and emergency call-outs as they arise
• Must strictly adhere to Health and Safety policies including wearing required Personal Protective Equipment (PPE)
• Must be capable of obtaining appropriate security clearance
• Hold a valid driver's license

Licenses and/or Professional Accreditation (one of the following would be considered an asset)

• Building Operator Certification or equivalent through an accredited institution an asset
• Provincial HVAC or apprentice license (ex: Gasfitter I & II license  refrigeration license, etc.)

Shift: Monday – Friday 5pm – 2am (Afternoon Shift)

The Administrative Supervisor is responsible for overseeing a team of Administrative Coordinators, setting performance objectives, evaluating performances, training and hiring as required. This position is a “hands on” position working on various functions as assigned by the Admin. Manager.  In addition, also may have to cover for absences within the Team.

How You’ll Help

• Assesses and monitors workload on a daily basis, ensuring coverage is available at all times to maintain. 
• Areas include, P&D Check-In / CICO, managing of linehaul departures as it relates to the administrative side of closing linehaul manifests and statting trailers properly in TruckMate to ensure timely departures from the terminal.     
• Elevated communications to divers/brokers, internal and external Customer Service and liasing with the Dock Operations Team to ensure all facets covered to successfully run the Billing shift.
• Arranges coverage for vacations and other absences to ensure day-to-day deadlines are met. 
• Works with and maintains departmental KPI’s as they pertain to Company goals set out and provides feedback to employees consistently.  This includes, maintaining staff daily KPI logs to ensure complete by end of week to monitor phone queue reports, refused & undelivered stats, appointment stats, # Sent E-mails, and any additional workload staff may perform daily to add to their day under “other”. 
• Works with and supports the Admin. Team to maintain steady and up-to-date workflow.
• Works on administrative projects as required by the Administration Manager / Terminal and Regional Managers.
• Manage/audit reports such as TruckMate, Salesforce, R&U Report, Fineable Appts., Beyond EDD Reports.
• Other related duties as required by Admin. Manager and/or Reg. Admin. Mgr., Terminal Manager or Reg. Ops Mgr.

Your Skills & Experience: 

• Minimum of secondary education in the office administration field, with preference of post-secondary education (general stream), or a combination of education and experience.
• 3-5 years experience in the administrative field with responsibility of data entry and interpretation of payroll laws, policies and guidelines preferably in the Transportation industry
• 1-3 years of Supervisory / Leadership experience.
• 3-5 years Previous Transportation or operational experience is preferred.  Various roles within transportation and administration is beneficial.
• Strong leadership skills, including the ability to motivate a team in a high pressure, deadline-driving environment.
• Strong communication skills, verbal and written.
• Organized individual with strong/advanced communication and resolution skills. 
• Ability to work deadlines in a high transactional environment. 
• Excellent Computer skills and accuracy, MS products, AS400, web-based payroll programs.
• Meticulous and detailed-oriented.
• Results focused.
• Ability to work in a team environment.
• Ability to champion business needs in a collaborative manner to colleagues

Position's anticipated start date: 2025-02-17 
Position's anticipated end date: 2026-01-16 

Possible schedule/FTE: Minimum hours are guaranteed at 45 hours bi-weekly

Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canada’s population in our organization and fostering an environment where all employees can be their authentic selves, with equal opportunities to succeed and contribute.  

If this role resonates with you, we encourage you to apply by providing your up-to-date resume. This could be your first step towards a meaningful and inspiring career. Come to work each day knowing that you save lives. 

We thank all applicants for their interest. However, only those considered for an interview or those invited to participate in an assessment will be contacted. Emails are sent directly from our system, to ensure you receive them please add [email protected] and [email protected] to your safe senders list. 

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